Event & Logistics Coordinator

Role Overview DE is seeking a highly organized and detail-oriented Event & Logistics Coordinator to support the planning, coordination, and execution of events and operational workflows. This role is responsible for managing logistics, materials, vendors, and internal coordination to ensure events are executed efficiently and align with company branding and business objectives. The ideal candidate is proactive, process-driven, and capable of managing multiple projects simultaneously in a fast-paced environment. This role requires someone who can manage details without losing sight of the bigger picture. ________________________________________ Essential Duties and Responsibilities Plan, coordinate, and execute logistics events, including tradeshows, conferences, & sporting suite Manage event timelines, task lists, and deliverables to ensure deadlines are met Coordinate booth logistics, shipping, setup, tear-down, and on-site requirements Develop and manage event timelines, checklists, and deliverables to ensure flawless execution from pre-event planning through post-event wrap-up Maintain inventory of marketing materials, booth assets, signage, and promotional items Oversee storage, shipping, replenishment, and distribution of marketing materials Coordinate with vendors, venues, printers, shippers, and event organizers to secure services and resources Support registration management, scheduling, calendars, and internal coordination for events Track event-related expenses and fill out expense reports, travel & purchase authorizations Maintain accurate records for inventory, expenses, vendors, and event logistics ________________________________________ Required Qualifications Experience in event coordination, logistics, or a related role Strong organizational, time-management, and project management skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to manage multiple projects simultaneously and meet deadlines Strong attention to detail and problem-solving skills Willingness and ability to travel for events and tradeshows as required ________________________________________ Preferred Qualifications Experience supporting marketing or business development teams Familiarity with tradeshow operations and vendor coordination Experience managing inventory or marketing assets Prior experience working in a fast-paced or growth-oriented organization ________________________________________ Work Environment & Physical Requirements Ability to lift and move event materials and boxes as required Ability to work both independently and collaboratively in a team environment Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: Event Planning/Tradeshow/Demo: 1 year (Preferred) Ability to Commute: Herndon, VA 20171 (Required) Work Location: In person