Workplace Occupancy Coordinator

As a Workplace Occupancy Coordinator, you will join our on-site team and work alongside the occupancy and space planning lead at one of our client locations. In collaboration with the occupancy lead, you will collectively manage workplace CAFM/IWMS systems, support strategic and scenario planning activities, prepare monthly occupancy reporting using Excel and Power BI and assist with periodic field verification and office move activities. This position plays a critical role in helping ensure that our client’s headcount demand data is regularly updated and aligned with business objectives and strategic planning goals. The position requires an on-site presence in Gaithersburg and Rockville, MD with occasional work from home opportunities. You’ll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients. You’ll support our client’s site operations team representing MovePlan as an embedded resource while creating meaningful relationships with the existing internal business partners and vendorsYour role will include, but not be limited to:  Maintain occupancy data, metrics, and dashboardsSupport monthly occupancy reporting, discovery and developmentSupport scenario planning, block and stack planningMaintain and analyze supply/demand forecastsMonitor space utilizationSupport data collection activities including process improvement goalsCAFM/IWMS system managementSupport asset tracking and management activitiesMove Coordination & Project Management SupportStakeholder Engagement & CommunicationGeneral Project AdministrationGeneral  This role is within an existing team that provides occupancy and move support to our pharma-based clientAs an embeded resource, you will be part of a team who also supports workplace move and change management activities within a dynamic and collaborative environmentMulti-building campus setting located in Gaithersburg, MD with more than 5,000 occupantsYou must be flexible, self-motivated and able to work with new teams and establish strong client relationships You must be willing to work on-siteYou must be able to work occasional nights and weekends when moves are in progressYour work will require that you sometimes drive in between individual buildings to complete components of your daily activities Skills - Essential  You should have the following technical and professional skills:Experience working with complex data sets, analysis and report creationExperience creating or exposure to the preparation of occupancy reportingExperience managing or exposure to real estate CAFM systems and asset management software or strong familiarity/aptitude to learnArchitectural or Space Planning ExperienceExperience working with complex data sets, analysis and report creationHighly proficient with Microsoft Excel, Power BI and the full Microsoft Office Suite of programsExperience and comfortability working with AI tolls such as ChatGPT, Claude or similarExperience with move coordination or event planningUnderstanding of and demonstrated active interest in workplace trends. You should have proven experience and a successful track record with the following soft skills:Strategic & critical thinking mindsetProblem solving mindsetAdaptability and flexibility in work style and locationsStrong organization and ability to manage multiple deadlinesSelf-motivated; demonstrating drive and initiative to set goals and achieve success independentlyTeam oriented; works collaboratively and effectively in a team settingProven ability to execute tasks with precision leading to high-quality resultsStrong oral and written communication skillsDemonstrated leadership skills and ability to influence.                   Skills - Desirable  It would be favorable for you to have but is not required:  Experience in developing space plansActive membership within a professional organization like CoreNet, IFMA, CREW or similarDemonstrated negotiation and conflict resolution abilitiesExperience working within AutoCAD or similar programsExperience with or participation in process improvement activitiesExperience in planning and leading commercial real estate movesExperience preparing or delivering workplace strategies or organizational change management programs