Office Administrator (Mandarin and English)

Job Title: Office Administrator (Mandarin and English)Position Type: ContractLocation: New York, NYSalary Rate: $25–$30/hr (USD)Job ID#: 166344Job Description:We are seeking a highly organized and proactive Office Administrator to support daily office operations and maintain a productive workplace environment. This role will be responsible for coordinating administrative functions, managing office supplies, supporting internal teams, and assisting with office events and vendor coordination. The ideal candidate will have strong communication skills and the ability to multitask in a fast-paced office setting.Responsibilities:• Maintain a clean, organized, and well-functioning office environment.• Serve as the primary point of contact for internal staff, visitors, and external vendors.• Answer incoming calls and assist with general inquiries and administrative support.• Coordinate with building facilities, vendors, and service providers for repairs and maintenance.• Maintain records related to parking spaces, permits, and office usage.• Monitor and replenish office supplies and maintain kitchen snacks and inventory.• Schedule meetings, appointments, and support calendar coordination.• Support communication and coordination with overseas teams for on-site activities.• Assist with planning and execution of on-site and off-site meetings and office events.• Manage event logistics, including catering coordination, meeting materials, and presentation setup.• Track office-related expenses and maintain accurate financial records.• Collect and reconcile company credit card transaction data.• Perform other administrative duties as assigned.Requirements: • Previous experience in administrative support, office coordination, or receptionist roles. • Strong organizational and multitasking skills with attention to detail. • Professional demeanor with excellent customer service and interpersonal skills. • Ability to work independently and collaboratively in a team environment. • Proficiency in Microsoft Office 365 (Excel, Word, Outlook) and Google Suite. • High School Diploma required; Bachelor’s degree preferred. • Fluent in Mandarin and English required, as the role requires regular communication with internal teams and business partners in Mandarin-speaking regions.About Us:Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.