Multi-Unit Finance Support Specialist/Assistant Controller

The Finance & HR Support Specialist/Assistant Controller supports the Owners and the Director of Finance & Human Resources in the daily financial, administrative, and HR operational functions of the company. This role plays a critical part in maintaining accurate financial records, supporting HR processes, and ensuring smooth day-to-day office operations across multiple locations. This is for a multi unit business model.The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and capable of managing multiple administrative and operational processes simultaneously.Must have at least 2-4 years Accounting ExperienceMinimum Qualifications:2-4 years of accounting or bookkeeping experienceStrong organizational and time management skillsHigh attention to detail and accuracyAbility to manage multiple priorities and deadlinesProfessional communication skillsProficiency with Microsoft ExcelFinance & Accounting OperationsOpen and process company mail dailyManage accounts payable through the company's automation solutionEnter and update payables in QuickBooksProcess daily sales transactionsSubmit online payments for vendors and recurring expensesFile and pay monthly sales taxReconcile third-party vendor payment receivablesInvestigate and coordinate resolution of payment chargebacksAssist in maintaining financial spreadsheets including:Payroll hours reviewRevenue comparison reportingHuman Resources Operations & Employee AdministrationManage employee onboarding workflows through the company's onboarding platformOversee the DHS E-Verify processFollow up with General Managers regarding candidate onboarding statusProvide troubleshooting and support for onboarding platform questionsMaintain and update employee rostersRespond to unemployment claims and documentation requestsAssist with administration of employee benefits including:Health insuranceLife insuranceShort-term disability (STD)Long-term disability (LTD)401(k) plan administrationOperations & Administrative SupportCoordinate company equipment repairs and replacements (e.g., iPad devices)Assist with landlord communications when necessaryAssist with contacting utility providersCoordinate location closure schedules for maintenance or cleaningCoordinate maintenance services such as fire extinguisher inspections and facility repairsAssist with information gathering and completion of required forms and documentationAssist with permitting requirements and filingsEnsure administrative and operational processes are completed in a timely and accurate mannerThis position operates in a hybrid work environment.In Office:Monday, Tuesday, Thursday8:00 AM - 4:00 PM (or 7:00 AM - 3:00 PM)Work From Home:Wednesday and FridayBenefits & CultureAt Aqua-Tots, we believe in supporting our team both professionally and personally. We offer a competitive benefits package designed to support your health, financial future, and work-life balance.Health & WellnessMedical, dental, and vision coverage with company contributionCompany-paid life insuranceCompany-paid short-term and long-term disability coverageGym membership reimbursementFinancial Benefits401(k) retirement plan with company matchingCell phone reimbursement for work-related useTime Off & FlexibilityPaid sick/ESTA leave accrual starting on day onePaid company holiday closures throughout the yearHybrid work schedule with two work-from-home days per weekWork EnvironmentWork closely with company leadership in a growing multi-location organizationOpportunity to gain experience across finance, HR, and operationsCollaborative and supportive team environment