Office Records Specialist

Job PostingThe Assistant City Clerk's Office provides information and services to help the community fully participate in government. The Assistant City Clerk's Office is responsible for supporting Board and Commissions with the recruitment and selection process and City Council/Stadium Authority agenda process, including compliance with all federal, state, and local statutes. The Assistant City Clerk's Office maintains City records and responds to public records requests. The Assistant City Clerk's Office assists the City Clerk with conducting the municipal elections. The Assistant City Clerk's Office is your partner in democracy.This position will perform customer service duties including, but not limited to, answering the phones, monitoring the Clerk email inbox, and assisting customers at the front counter. Additional duties include sorting and distributing mail, assisting with Public Records Requests, assisting with the City's Boards and Commissions processes, tracking ethics training, assisting with finance account payables/receivables, and records management in Laserfiche, Zyfind, and Corodota.Applications must be filled out completely (e.g. do not write "see resume, NA, or personnel file."). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and 2) Resume. Incomplete applications will not be considered.Application packets may be submitted online through the "Apply Now" feature on the job announcement at www.santaclaraca.gov. Applications must be submitted by the filing deadline of May 21, 2026 at 4:00 PM.The annual salary range for this position is $82,963.44 - $106,206.48. This position may be filled at or near the minimum of the salary range.Minimum QualificationsEducation and ExperienceGraduation from high school or its equivalent.One (1) year of general clerical experience is required. Computer proficiency in Microsoft Word and Excel is required.Acceptable Substitution: NoneLicense/Certifications: NoneDesirable Qualifications: Computer proficiency using databases is desirable. Bilingual skills desirable (Spanish preferred).Special Conditions: Incumbents of this classification may be required to work unusual hours and weekends in the performance of their duties.Other Requirements: Must be able to perform all of the essential functions of the job assignment.Federal law requires all employees to provide verification of their eligibility to work in this country. The City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.This position qualifies for Veteran's Preference Points. Applicants who have separated from service (Active Duty Status) must submit proof of honorable discharge (Form DD214) with their application at time of filing or will be ineligible to have points added to their final score.The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov.