Business Administrator -Austin

About The RoleWe are seeking a proactive, detail oriented, and highly organized Business Administrator to support our Regional Business Unit Leader and their team in a fast paced construction company specializing in low voltage temperature controls installations for Building Management Systems.This role is ideal for someone who thrives on keeping things organized, staying on top of details, and making sure the day to day runs smoothly. You will play a key role in supporting internal operations, managing client communication, and helping the team stay aligned.No prior construction experience is required. What matters most is a strong sense of ownership, reliability, and the ability to keep multiple moving pieces organized. You must be the “glue” for our core team in the Regional Business which includes a Regional Business Unit Leader, an Account Manager, and a Project Manager.Key Result Areas (KRAs)Administrative and Operational SupportProvide day to day administrative support to the Business Unit Leader and core team, helping manage priorities, schedules, and follow ups to keep work moving efficiently.Data and Document ManagementMaintain accurate and organized records across internal systems. Records include signed contracts, project status reports, project documentation, etc. Ensure information is easy to access by all internal stakeholders (based on access levels) and kept up to date.Team Coordination and CommunicationKeep teams aligned by coordinating communication, tracking action items, and ensuring updates are shared across stakeholders in a timely way.Support PM and BUL in daily manpower coordination when requested.Scheduling and Calendar ManagementManage calendars, coordinate meetings, and support logistics for internal and external engagements, including site visits and team activities that directly include to the core team.Process Support and OrganizationLearn thoroughly and maintain consistent processes across the team, help identify gaps, and bring forward opportunities to improve how work is tracked and managed.Cross Functional CoordinationCollaborate with internal teams including Preconstruction, Finance, HR, IT, Fleet Management, and Operations to help keep workflows organized and deliverables on track.Examples May IncludeBUL Credit Card Receipt TrackingTeam Building Event CoordinationApparel OrderingPrinting Documents for Field or signatureSharepoint MaintenanceMaking travel arrangements if neededOrdering and assembling Client Holiday GiftsJump in to support random tasks without being requested by core team. No task is too trivial.Embody Company ValuesLearn, internalize and live out our company values in daily activities.QualificationsNo prior experience required, we are willing train the right personStrong organizational skills with high attention to detailClear and professional communication skillsAbility to manage multiple tasks and shifting prioritiesStrong interpersonal skills and team oriented mindsetPositive attitude, dependable, and willing to take ownershipProficiency in Microsoft Office Suite including Outlook, Excel, and WordWillingness to travel occasionally as neededPreferred QualificationsAssociate or Bachelor’s degree in Business Administration, Communications, or related fieldPrior experience in administrative support, coordination, or office operationsFamiliarity with CRM systems or internal tracking toolsExposure to construction or related industries is a plus but not requiredCompensation And BenefitsBase salary: $50,000 to $70,000, based on experience and capabilityPerformance based bonus tied to key KPIsComprehensive benefits including Health, Dental, and Vision insurance, 401(k), paid time off, and professional developmentWhy Join UsVanguard is a growth oriented electrical contractor with deep roots in New York City since 2007. We focus on low voltage temperature controls for Building Management Systems, delivering smart solutions across commercial and industrial projects.With over 350 employees across multiple regions, we continue to grow and are focused on building strong internal operations and a supportive team environment.Our Core ValuesExcellence Surpassing Limits Cultivating PioneersOrganizational HealthWhat Do You Stand To GainExposure to Leadership: Work closely with a Business Unit Leader and see how a growing operation runs day to dayGrowth Opportunities: Build a foundation for roles in operations, project coordination, or business support