Program Launch Coordinator

About the CompanyWe are hiring Program Launch Coordinator. Please share resumes at Akanksha@mcubesoft.comAbout the RoleProgram Launch Coordinator Location: Culver City, CA (Hybrid 3 days On-Site and 2 days Remote) Duration: 12 MonthsResponsibilitiesProject Role Request: Program Launch CoordinatorProject Deliveries:Calendar orchestration: Own complex scheduling for executives and cross-functional leaders; resolve conflicts, optimize sequences, and manage across time zones.Establish recurring cadences (steering committee, workstream standups, design reviews, risk/issue reviews, go/no-go).Protect focus time and ensure timely preparation for high-impact meetings.Meeting Management:Draft and distribute agendas, pre-reads, and briefing notes; ensure materials are delivered 24+ hours in advance.Manage logistics (rooms, conferencing links, AV, visitor access); coordinate onsite/offsite sessions and workshops.Facilitate meetings as needed; take notes, record decisions, track action items, and distribute minutes within 24 hours.Program Coordination:Maintain a master program calendar aligned to milestones and dependencies; surface conflicts and propose resolutions.Track action items, risks, and decisions; ensure owners and due dates are clear and followed up.Prepare weekly status summaries and executive readouts; escalate blockers promptly.Stakeholder Validation Coordination: Build and maintain stakeholder lists, distribution groups, and contact records.Process Tools:Create templates for agendas, minutes, and readouts; standardize scheduling workflows.Continuously improve scheduling lead time, meeting effectiveness, and documentation quality.Administrative Operations: Support light expense processing, purchase requests/POs, and travel coordination for key program moments.Qualifications5-10+ years supporting senior leaders in an executive support, coordinator, or program support role.Proven ability to schedule and manage complex, multi-party meetings across time zones with urgency and precision.Excellent written and verbal communication; professional judgment, discretion, and attention to detail.Proficiency with Apple products and Apple software.Strong organization and prioritization skills; anticipates needs and effectively “manages up” and escalates triaged issues.Comfortable facilitating meetings, drafting clear minutes, and tracking actions to closure.Required SkillsExperience launching new programs or supporting a PMO.Knowledge of basic project/program frameworks (RACI, governance cadences, OKRs).Preferred SkillsTime-to-schedule for priority meetings (target: - Agenda and pre-reads delivered 24+ hours before meetings (90%).Attendance and on-time start rates (95%).Action item closure by due date (90%).Stakeholder satisfaction (CSAT/NPS) improvement over first 90 days.Support of on-time delivery for key program launch milestones.Pay range and compensation packageMarket Rate.Equal Opportunity Statement:We are committed to diversity and inclusivity.