Payroll and HR Specialist

Payroll and HR Specialist Sherwood, OR Kodiak Pacific Construction is looking for a reliable HR and Payroll Specialist to handle employee-related tasks and ensure accurate payroll processing. At Kodiak Pacific Construction, you’ll be responsible for managing HR functions, processing payroll, and supporting a positive work environment. Strong attention to detail and problem-solving skills are essential. Job Duties Process and submit the company’s weekly payroll, including balancing, approvals, and final submissions. Handle weekly certified payroll reporting, including verification and processing for the company and subcontractors. Manage benefit reconciliations, invoice processing, and monthly benefit payments; assist with journal entry preparation. Oversee new employee onboarding, including payroll setup, account creation, drug screening, background checks, benefits enrollment, and compliance with CDL requirements. Support benefits administration and annual open enrollment. Maintain compliance postings and update employee information on HR and benefits platforms. Assist with workers’ compensation claims and keep HR filing up to date. Coordinate training sessions and maintain related documentation. Manage company equipment, including registration, tracking, warranties, inspections, and compliance with DOT and other regulations. Process quarterly 941 filings and GL reconciliations. Provide front desk coverage as needed. Other duties as assigned Qualifications Minimum of 3 years of experience in payroll functions. At least 3 years of hands-on experience in HR or a similar role. Experience with Vista by Viewpoint preferred. Strong understanding of federal, state, and local payroll and HR laws. Knowledge of Prevailing Wage laws and certified payroll reporting. Proven ability to handle sensitive topics with excellent customer service. Detail-oriented with strong problem-solving skills. Effective written and verbal communication skills, with the ability to present information clearly and empathetically. Ability to manage multiple projects and meet tight deadlines. High level of integrity and professionalism with confidential information. Proficiency in Microsoft Office (Word, Excel, Outlook). Self-motivated and goal oriented. Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Flexible spending account Health insurance Paid time off Retirement plan Vision insurance Schedule: 8 hour shift Day shift Monday to Friday Experience: Viewpoint Vista: 1 year (Preferred) Payroll: 3 years (Required) Human resources: 3 years (Required) Work Location: In person