Administrative Assistant

· Description: Must-Have skills: · Associates Degree in Business, Communications, Safety, or equivalent experience · At least two years of experience in an administrative role · Strong verbal and written communication skills · Exceptional customer service skills and the ability to work successfully with people at all levels · Proficiency with Microsoft 365 Suite (Outlook, Teams, Excel, Word, PowerPoint, Visio, etc.) · Well-organized and detailed oriented · Candidates with all must-have skills will be considered ideal candidates. We are open for all industry backgrounds however Fortune 500 companies’ experience would be a huge plus Interview Process: 2 rounds o Interview 1: Video interview via MS Teams for 45 minutes (Panel Interview, 2/3 Managers) o Interview 2: On-site interview to meet Executives and other team members. Job Description: Who we are: Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow with us. What we’re looking for: · Toyota’s NA Safety Strategy & Planning Department is looking for a passionate and highly motivated Administrative Assistant (contract position). · The primary responsibility of this role is to provide direct support to the Safety General Manager as well as provide admin safety support to the Safety department for both the manufacturing and non-manufacturing operations across North America (NA). · Reporting to the Safety Strategy & Planning Manager the person in this role will support the North American Safety Department’s objective to prioritize safety through standardization, achieve best safety performance, and an incident-free workplace. · This contract position is based in Georgetown, KY at the Production Engineering and Manufacturing Center (PEMC), with a hybrid mix of some in-office time and some remote work. Toyota encourages all employees to live within a reasonable commuting distance of their assigned work location. · We do not anticipate that this role will be required to travel What you’ll be doing: · Provide direct support to the Safety General Manager for meetings, travel, reports, etc. · Provide support to the NA Safety department with administrative functions such as high-level and executive meeting coordination, materials, minutes, etc. · Support and collaborate with the manufacturing and non-manufacturing operations to provide administrative safety support · Maintain and manage the Safety Division Microsoft Teams pages and website · Enter and manage department level Purchase Orders (POs) · Administer the NA Region Personal Protective Equipment (PPE) program and budget · Enter and maintain training records for the NA Safety Department · Raise suggestions for process improvement, automation, and other ideas that enhance our team’s efficiency · Support the co-op program for coordination and onboarding activities Qualifications/ What you bring: · Associates Degree in Business, Communications, Safety, or equivalent experience · At least two years of experience in an administrative role · Strong verbal and written communication skills · Exceptional customer service skills and the ability to work successfully with people at all levels · Proficiency with Microsoft 365 Suite (Outlook, Teams, Excel, Word, PowerPoint, Visio, etc.) · Well-organized and detailed oriented Bonus if you have: · Experience working in Safety · Experience with Ariba · Experience with Adobe Acrobat Suite · Bachelor’s Degree Job Type: Contract Pay: $25.00 - $30.04 per hour Schedule: 8 hour shift Work Location: In person