Administrative Assistant, College of the Liberal Arts

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICSThe College of the Liberal Arts is seeking an Administrative Assistant to support the departments of History and Classics and Ancient Mediterranean Studies, as well as the Jewish Studies and Latina/o Studies programs.The Administrative Assistant will serve as the first point of contact for, and provide excellent customer service to, the students, faculty, staff, and others visiting our Departments and Programs.Responsibilities include but are not limited to:Respond to in-person and email inquiries to the Departments and ProgramsAnswer and direct telephone calls; provide information or refer as appropriateDistribute, screen, review, and process all mail communicationsMaintain office supply inventory; order supplies (e.g., paper, toner ink) when neededMaintain and monitor office equipment, including copiersOrder books and supplies for facultyMaintain directories, databases and bulletin boardsSchedule conference room and classroom spaceAssist faculty with incoming speaker and lecturer events: help with advertising, arrange catering or meal reservations, and complete visitor formsWork with the finance office to reconcile financial forms submitted in SIMBA (Penn State's System for Integrated Management, Budgeting and Accounting).Act as key/access and CCure (Penn State's primary electronic security system software) Access CoordinatorCollect and compile travel reimbursements for facultyAs needed, the Administrative Assistant will provide back-up support to other members of the administrative team and assist with events and various special projects.Qualifications:Ability to stay organized with a high attention to detail and accuracy while multitaskingExcellent verbal and written communication and interpersonal skillsDriven to provide outstanding customer serviceInclusive and respectful when working with othersAbility to work with a high-level of professionalism both independently and as a member of a teamDemonstrated ability to exercise professional judgment, act proactively, and take initiativeMinimum Education, Work Experience & Required CertificationsIf filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneApplication Instructions: To be considered, applicants must upload a cover letter and resume.Additional Information:The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location. BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.Salary & BenefitsThe salary range for this position, including all possible grades, is $34,800.00 - $55,500.00.Salary Structure - Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlines