Legal Administrative Assistant

ROLEWe are seeking a Legal Administrative Assistant to support the U.S. Attorney's Office, Northern District of Georgia (USAO NDGA) in Atlanta, Georgia. In this role, you will assist Assistant United States Attorneys (AUSAs) in the Civil Division by providing legal, litigation, and administrative support for active cases and daily office operations.This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.Apply today!RESPONSIBILITIESI. Civil Litigation SupportSupport Assistant United States Attorneys (AUSAs) with day-to-day civil litigation and legal administrative workPrepare and file pleadings and other legal documents with the courtNotify agency counsel of new matters and filed documentsReview incoming material to determine document assembly and preparation needsProcess and format complaints, motions, orders, answers, pleadings, subpoenas, and other legal documentsDraft recurring civil litigation documents using proper legal format and established proceduresCompose routine legal correspondence and transmittal letters using appropriate legal terminologyVerify legal citations and statutory references using print and online legal resourcesDevelop tables of contents and indices for briefs in the required formatII. Trial & Courtroom SupportCompile trial notebooks, jury instructions, witness lists, and exhibit lists for attorney usePrepare documents, visuals, and other materials for trial and courtroom presentationProduce written materials using office software, including tables, charts, and graphs for legal docs and courtroom useProvide technical litigation support by enlarging charts and photographs, duplicating media, and marking exhibitsUse automated litigation support software applications such as eScanIt and EverlawCoordinate with the Victim-Witness Specialist on matters involving victims' rights and related servicesIII. Case & Records ManagementSave filed pleadings, correspondence, and related materials to electronic and physical case filesMaintain legal files, records, exhibits, affidavits, and other case materialsAssemble and prepare files and records for transfer or disposition under established proceduresOpen, update, and close cases in the automated case tracking systemEnter and maintain information in databases and review records for continued necessityIV. Scheduling & Deadline ManagementSchedule depositions, conference rooms, and court reporters and coordinate related logisticsMaintain calendars for assigned cases, including filing dates, hearings, trials, interviews, and conferencesProvide attorneys with reminders of deadlines, appointments, and court appearancesDevelop and maintain a suspense system for active cases and alert attorneys to upcoming deadlinesV. Administrative SupportReceive visitors and callers and provide information on office procedures and case-related matters as appropriateDetermine which matters should be referred to the attorney and identify urgency when neededReview bills and invoices and submit them to the budget office for paymentTrack litigation obligations, expert contracts, invoices, and related budget itemsSend call letters and requests for litigation reports to agencies and Main JusticeTrain other legal support personnel as neededVI. Travel CoordinationArrange travel, prepare itineraries, and secure transportation and hotel reservationsComplete travel authorizations, travel vouchers, and reimbursement documentationREQUIRED KNOWLEDGE, SKILLS, & ABILITIESProficiency in Automated Litigation Support (ALS) software Proficiency in Microsoft Office applicationsAbility to make responsible decisions on short notice and adapt to unexpected developmentsAbility to manage deadlines, calendars, and multiple active mattersAbility to handle confidential and sensitive information appropriatelyPhysically located within the general geographic commuting radius of the USAO NDGA officeValid driver's licenseREQUIRED EXPERIENCEDemonstrated experience performing similar legal administrative, litigation support, and civil case support duties EDUCATIONHigh school diploma or equivalent requiredA four-year undergraduate degree preferredAdditional legal training, paralegal education, or related coursework preferredLOCATIONAtlanta, GA 30303Work may also be required at branch offices in Rome, GA 30161, Gainesville, GA 30501, and Newnan, GA 30263TELEWORKRoutine telework is not authorized Situational telework may be authorizedCLEARANCEU.S. citizenship is required as it supports the U.S. federal government Must be able to successfully complete the required federal background investigationCLIENTU.S. Department of Justice (DOJ)TRAVELTravel may be required within the district or occasionally outside the district as neededWORK HOURSFull-time, 40 hours per weekOffice hours are 8:30 AM-5:00 PMEMPLOYMENT CLASSIFICATIONEmployment Classification Eligibility - Nonexempt RELOCATIONNot eligible for relocation benefitsKMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.