Production Coordination Manager. Job in Long Island City LilyLifestyle Jobs

Role OverviewWorking closely with Project Managers, Design Team, Workshop teams and Suppliers, you oversee the successful execution of client orders from the initial custom pricing process and project scoping (structuring) phase through to final closeout. As a key link between the design office, partners, and production, you lead team coordination by managing and facilitating exchanges between the various stakeholders while also handling direct project coordination responsibilities. You are comfortable working in both matrix and project-based environments, ensuring smooth and structured cross-functional collaboration throughout the full order lifecycle. Your role is to guarantee consistency, efficiency, and collective effectiveness at every stage of the project.Responsibilities & DutiesLeadership & Team ManagementPromote matrix and project-based working methods to ensure consistency and operational flowEnsure proper information flow and reporting between trade and purchasing coordinators (processes, reporting) and the design officeCoordinate effectively across production, procurement, logistics, and the design office – particularly through the Odoo ERP system and project review meetingsIdentify areas of uncertainty or risk (technical, scheduling, budget) and drive necessary decisions: continuous improvement, process optimisationLead the coordinators team: 3 to 6 peopleConduct individual team reviews in line with Jouffre's management framework (1-on-1s, annual performance reviews, mid-year check-ins)Provide monthly reporting to the Senior Management covering team performance, activity, processes, and forward outlookProject CoordinationStructure projects from intake by assembling the right team, defining roles, and setting clear foundations for executionLead the development and consolidation of project costing, coordinating internal inputs across all internal teamsHandle the procurement process of custom pieces and parts from our vendors.Build and manage project timelines, ensuring coordination across design, procurement, and production, and supporting the Project Manager in maintaining deadlinesPrepare and oversee key project documentation (specification sheets, approvals, administrative documents), ensuring smooth validation and readiness for executionAnticipate, coordinate, and track all materials, components, and orders to ensure full readiness for production and alignment with the project scheduleEnsure effective project setup and launch in the ERP (Odoo), and align all stakeholders (design, production, procurement, logistics) throughout the lifecycleCoordinate production readiness and short-term planning ensuring seamless transition into manufacturingOversee vendor and subcontractor engagement, including order placement and relationship managementEnsure that installation plans are properly defined, coordinated, and executed, in collaboration with the relevant stakeholders.Drive continuous improvement across coordination methods, tools, and supplier collaborationSkills & CompetenciesTechnical CompetenciesProven project management skillsProven management skillsExperienced in building and managing dashboards and KPIsProficient in ERP / CRM / Google WorkspaceAbility to negotiate, arbitrate, and closeCross-functional and hierarchical managementPeople management and strategic thinkingExpertise in production workflows and process optimisationStrong affinity for artisanal crafts, decorative arts, and luxurySoft SkillsExcellent communicator (clarity, responsiveness, anticipation)Dynamic, proactive, and optimisticAble to unite and rally a teamStrong sense of commitment, analytical thinking, and sound judgementSkilled at energising, motivating, and encouraging initiativeHigh standards - compassionate with people, rigorous about resultsOpen to self-reflection and able to take a step backTolerates and encourages calculated risk-taking and initiativeOpen-minded, empathetic, and inclusiveOrganised, curious, and detail-orientedResilient under pressureCommunicationEnsure accurate information sharing across team membersFoster a climate of trust, honesty, and transparency in all communicationsComfortable presenting publicly and engaging with a wide range of stakeholdersAble to navigate tense or crisis situations alongside the teamJ-18808-Ljbffr