Administrative Assistant

Job Description At Rigid Security, we're looking for a dependable and motivated Administrative Assistant to join our growing team. This role is ideal for someone who enjoys staying organized, supporting daily operations, and being part of a fast-paced company in the security systems and technology industry.We're not just looking for someone to fill a position — we're looking for someone interested in building a long-term career with us. We value team members who are eager to grow professionally, take on new responsibilities, and eventually grow into a Project Management role within the company.What You'll DoHandle day-to-day accounting tasks using QuickBooks, including:Accounts payable & receivableInvoicingBank reconciliationsAssist with general office responsibilities such as:Filing and document organizationData entryScheduling appointments and meetingsEmail and phone correspondenceSupport management and field staff with administrative and financial tasksMaintain accurate records while handling confidential client and company informationCoordinate calendars, meetings, and communication using Microsoft Outlook and TeamsCommunicate professionally with clients, vendors, and team membersAssist with project coordination and project documentationCoordinate equipment purchasing and vendor communication for ongoing projectsHelp analyze and suggest new processes to improve the company's day-to-day operations and efficiencyAssist with project scheduling, operational support, and internal workflow organization as you grow within the companyWhat We're Looking ForExperience with QuickBooks is requiredStrong knowledge of Microsoft Office, especially Excel, Word, Outlook, and TeamsPrevious office administration and/or accounting experience preferredExperience in the Security Systems, Low Voltage, Data Cabling, or IT industry is a plusBilingual Spanish is a plusStrong organizational skills and attention to detailAbility to multitask and work independently when neededPositive attitude with strong communication and problem-solving skillsSomeone who is reliable, professional, and interested in a long-term opportunity with room for professional growthA candidate with the desire to grow into a Project Management position over timeBenefitsCompetitive hourly payPaid holidays (select holidays observed)Paid Time Off (PTO)401(k) retirement planFlexible scheduling opportunitiesQuarterly performance bonusesPaid training and industry certificationsCareer growth opportunities into Operations and Project ManagementPerformance-based raisesCompany DescriptionRigid Security is a New York-based commercial security and technology integration company specializing in access control, video surveillance, intrusion detection, low-voltage cabling, and IT infrastructure solutions. We work with commercial businesses, nonprofits, healthcare facilities, and multi-site organizations throughout New York. Our mission is to provide reliable, professional, and modern security solutions while building long-term relationships with both our clients and team members.Company DescriptionRigid Security is a New York-based commercial security and technology integration company specializing in access control, video surveillance, intrusion detection, low-voltage cabling, and IT infrastructure solutions. We work with commercial businesses, nonprofits, healthcare facilities, and multi-site organizations throughout New York. Our mission is to provide reliable, professional, and modern security solutions while building long-term relationships with both our clients and team members.