Office Manager

Position Description The Office Manager’s role is critical to coordinating the various support services and personnel needs to ensure our office runs smoothly. Common duties will include overseeing reception and secretarial services, ordering office supplies, maintaining communication systems, managing payroll, planning travel, processing data, and monitoring security. Employment TypePart-time, approximately 25 hours per weekMajor DutiesThe following duties shall be performed by the Office Manager:Maintains and executes payrollMaintains office efficiency by planning and implementing office systems, layouts, and equipment proceduresResponsible for managing office services by ensuring office operations and procedures are organized; correspondence are managed; filing systems are designed and maintained; supply requisitions are reviewed and approved; clerical functions are properly assigned and monitoredMaintains financial records, including but not limited to invoices, billing statements, and donations Maintain project files with complete documentationTrack donations and acknowledge donorsEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfersResponsible for providing orientation and training to new employeesRemain updated of technical and professional knowledge by attending educational workshops, joining professional associations and building networks with fellow professionals, and reviewing of industry publicationsParticipate in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAssist with fundraising, grant searching and writing as neededPerform duties as determined by the Director as necessaryServe as the main contact for office supplies, bills, and shippingRecords notes during board meetingsGreet visitors upon arrival and answer phonesUpdate and maintain personnel recordsSupport staff in other tasks as neededSupervisionThis position reports to the Executive Director and is headquartered in the Prairie Rivers of Iowa office in Ames, Iowa. Required QualificationsProficient with QuickBooks Excellent communication, writing skillsStrong planning and organizational skills, detail oriented Ability to work in teams or groupsAbility to listen and solve problemsAbility to manage multiple budgetsAbility to attend occasional evening and weekend meetings or eventsPossess a valid driver’s license Operate a personal vehicle at a reimbursed ratePreferred QualificationsProficiency in Windows Operating System, Microsoft Office Suite, Google Workspace, and ZoomAbility to troubleshoot technological issuesExperience with Constant ContactWillingness to contribute to social media posts, blogs, and newsletter articles High school diploma with five years of experience or bachelor’s degree with at least two years of experienceApplication ProcessPlease submit a cover letter, resume/CV, and references electronically to the Search Team at search@prrcd.org or by mail to Prairie Rivers of Iowa 3116 S. Duff Ave. Suite 201Ames IA 50010