Executive Assistant / Project Manager

**To apply, kindly submit your resume in English. Please note that any other format will not be considered.**Who we are: Kajae is a premium staff augmentation company that connects top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 27 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones.About the RoleWe are seeking a high-level Executive Assistant / Project Manager to act as the right hand of the founder. This role is an extension of leadership and requires someone highly organized, proactive, Americanized in communication style, and excellent in written and spoken English.You will manage calendars, follow-ups, projects, inboxes, sales activity, and ensure the founder only focuses on the highest-value priorities.Key ResponsibilitiesExecutive SupportManage founder’s inbox (high volume – 1,300+ emails/day)Prioritize, organize, and draft responsesCalendar management and schedulingHandle reminders, follow-ups, and personal/business prioritiesProject ManagementTrack multiple internal initiatives simultaneouslyEnsure deadlines are met across departmentsFollow up with team members until tasks are completedOrganize priorities and escalate urgent issuesSales & CRM SupportManage pipeline activity inside GoHighLevel and internal CRMFollow up with prospects and sales opportunitiesEnsure no leads or deals fall through cracksKeep CRM clean and updatedCommunication HubSpeak with vendors, clients, internal teams, and partners professionallyKnow when founder should step in vs when to handle independentlyRepresent leadership with confidence and professionalismRequirements5+ years as EA, Operations Manager, or Project ManagerExceptional English communication (written + verbal)Strong inbox and calendar management experienceCRM experience (GoHighLevel preferred)Strong judgment and discretionHighly organized and fast-movingIdeal CandidateFounder-level operator mindsetCalm under pressureAnticipates problems before they happenHighly polished, proactive, and dependableCan run chaos smoothlyBenefits:Competitive salary – paid in USD - Receive your compensation in US dollars, providing stability and global value for your hard work.100% fully remote setup - Work from anywhere in the world—permanently. Enjoy the freedom and flexibility of a remote role while staying close to what matters most. No more commuting hassles, and more time for life’s important moments.Healthy work-life balance - We prioritize your well-being. Through regular check-ins during your first few months, we offer ongoing support and career guidance. We also ensure you’re partnered with top-tier clients in a positive, healthy work environment.Health insurance - Get covered starting your third month with us—your health and peace of mind matter.Mental health support - Our in-house mental health professional is available to ensure you have access to the emotional and psychological support you need to thrive.Referral bonuses - Know someone great? Refer them and earn up to USD 100 for every successful hire.Fun virtual events - We host monthly virtual events filled with games, holiday celebrations, and exciting prizes. It’s a great way to connect and recharge as a team.Kajae Spotlight bonus - Exceptional performance is recognized through our Kajae Spotlight program, where top performers earn cash rewards.Kajae Tribe and rewards platform - Engage with the whole team through our internal social platform and earn coins for participating. Use them to bid in our lively auctions for prizes like AirPods, Apple Watches, Starbucks gift cards, shopping or experience vouchers, and more.Continuing education opportunities - Access 100% free online courses through our university partners in the US. Earn academic credits that can go toward a Master’s or Graduate Degree—completely on us.All-expense paid summits - Top performers and tenured team members may qualify to attend our exclusive annual summits. So far, we’ve held summits in Palawan, Bohol, and Boracay (Philippines), Cusco (Peru), and Punta Cana (Dominican Republic).