Facilities Project Coordinator

We are seeking a detail-oriented and organized Facilities Project Coordinator member to assist in the coordination and execution of maintenance and project-related activities. This role works closely with the Project Manager to ensure smooth operations across multiple projects, vendors, and service providers. The ideal candidate is proactive, reliable, and capable of managing multiple tasks in a fast-paced environment.Key ResponsibilitiesCoordinate scheduling and communication with vendors, contractors, and service providersTrack, update, and maintain job status reports and project timelinesAssist the Project Manager with planning, organizing, and executing maintenance projectsManage project documentation, including work orders, contracts, and closeout packagesEnsure all project deliverables are completed accurately and on timeProcess and organize billing paperwork, invoices, and related administrative tasksMaintain accurate records in internal systems and spreadsheetsCommunicate updates and issues clearly with internal team members and external partnersSupport general administrative and operational needs of the facilities teamQualifications1–3 years of experience in facilities maintenance, construction coordination, property management, or a similar role preferredStrong organizational and time management skills with attention to detailAbility to manage multiple projects and priorities simultaneouslyProficient in Microsoft Office (Excel, Word, Outlook); experience with project management software is a plusStrong written and verbal communication skillsAbility to work independently and as part of a teamBasic understanding of maintenance, construction, or facilities operations is preferredJ-18808-Ljbffr