Project Administrator

Overview BlastOne is a family owned, professionally run business that is growing fast globally and looking for top talent to join our dynamic and fast paced team! What makes us great is phenomenal staff who fit our fantastic culture! We believe in paying well and offering great benefits to attract the best talent. What we do: BlastOne is a leading global supplier of Abrasive Blasting and Painting Equipment and Facilities to a wide range of industries. Hiring fantastic people is our key to growth. We hire top talent who share our values! The Role The Project Administrator role is a project controls administrative function that reports to the BIS VP of Strategic Projects. This role is responsible for supporting the team through handling administrative tasks, coordinating project activities, and ensuring effective communication as well as managing the reporting of project data. The Project Administrator will also assist in facilitating needs between team members, executives, and external parties such as suppliers, and customers as well as manage and monitor the PM system. Points of responsibility include: Prepare and maintain project documentation, reports, and presentations Facilitating Data Analysis/information distribution Maintain organized project files and records Process invoices, purchase orders, etc. Ensure all project documents are properly filed and accessible Assist in creation and management of documentation for processes and procedures Manage and maintain PM software Serve as the primary point of contact for project-related inquiries related to PM software Attend project meetings, publish notes, manage action item tracking, etc. Communicate effectively with project team members and other relevant parties. This includes defining communication protocols, assisting in project meetings when necessary, and providing timely updates on project data Maintain and monitor progress tracking within a project Schedule and coordinate meetings, appointments, and travel arrangements. Ensure project deliverables meet quality standards and client expectations Provide administrative support to project teams, including document management, meeting coordination, and communication Support correspondence to customers Coordinate activities with other departments as needed Special Projects Other duties as assigned Required Skills/Qualifications Minimum 3 years of relevant experience Experience in an engineering firm, project management firm, and/or construction related firm. Proven experience in administration, or related roles Proficiency in PM software such as Microsoft Project, Excel, Word, or similar tools Strong analytical skills Excellent organizational skills and attention to detail Effective communication and interpersonal skills, with the ability to collaborate with diverse teams Ability to prioritize tasks and manage multiple projects simultaneously Ability to work independently and as part of a team Seeks to resolve tasks or issues independently and finds solutions prior to involving management Bachelor’s degree in business administration, or related field Proven experience as a Project Administrator or similar role Knowledge of project management methodologies and best practices are a plus Demonstratable ability to politely but persistently follow up Excellent verbal and written communication skill Excellent organization and time management skills Master of planning your day and prioritizing daily task lists Ability to rapidly resolve issues and recognize when to escalate Ability to keep calm and cool in a crisis Operate with a speed of urgency Ability to manage multiple priorities in a fast-paced environment Handle sensitive information with the utmost confidentiality and discretion Professional demeanor and the ability to maintain confidentiality Maintain a high level of professionalism in all interactions High level of proficiency w/ MS Office skills, including Outlook, Excel, PowerPoint, Word, SharePoint, OneNote Typing speed in excess of 50 WPM Knowledge of Microsoft Project and Procore are a plus Physical Requirements Ability to work in an open office environment - open floor plan office with high levels of collaboration without private offices. Standard M-F Office Hours The Perks working at BlastOne Great family culture with a meaningful mission Flexible time off Generous 401k policy Industry leading Health Insurance & benefits program Ability to put your personal stamp on the success of a company Incredible opportunities to grow within the company and the industry, both your responsibilities and compensation Personality / Core Value Requirements BlastOne is a unique company. We have a strong, close-knit team of hard working, caring professionals who have a passion for supporting our customers. We are a third-generation family business, and we are dedicated to growing for generations to come. To accomplish this, we take great effort to ensure that the members we add to our team will contribute positively to the great culture we already have. We’re happy – but we spell it HAPIEE which is an acronym for our core values and beliefs: H: Humility – it is the team that wins - no one is better than anyone else on the team. My success is just as much the result of others I work with. A: We’re Agile – we move and work quickly and are flexible – we change quick. P: We’re positive, outgoing and Passionate! Our favorite phrase is ‘CAN DO!’ I: We act with Integrity at all times. We are respectful and courteous. We do the right thing. E: We Execute – we do what we say we will do. Action is better than inaction. E: We always operate with Excellence and with a hard work ethic.