Program Project Coordinator

Seeking a Sr. Project Coordinator for a non-profit. The candidate must have excellent organizational skills and prior experience using customer relationship management (CRM) systems, such as Zoho (preferred); email communication platforms, such as Mailchimp; and project management software, such as Monday.com, familiarity with survey tools such as Qualtrics, or comparable tools.Key ResponsibilitiesPlan and coordinate logistics for meetings, workshops, webinars, trainings, and other project-related events.Maintain project calendars, trackers, and timelines to support program activities, deliverables, and reporting deadlines.Design key project collateral and materials, including flyers, announcements, agendas, presentations, handouts, and participant resources.Set up and manage event registration sites; monitor registrations, cancellations, and participant inquiries.Coordinate with consultants, partners, and funders to support training needs, timelines, materials, and invoice submission.Maintain regular communication with internal and external stakeholders, providing updates and reports as needed.Proofread, format, and prepare documents to ensure accuracy and alignment with CIBHS templates and branding guidelines.Attend meetings, track follow-up items, and support timely completion of action steps.Maintain organized project records, deliverables, materials, and project documentation.Create and edit graphics, flyers, and other visual materials.Support the administration of online platforms used for trainings and events, including course and registration setup, enrollment, and participant support.Participate in internal team meetings and contribute to ongoing process improvements.QualificationsBachelor’s degree in a related field, or equivalent combination of education and experience.At least 2 years’ experience supporting complex projects in a team-based professional environment.At least 2 years’ experience creating and editing visual content in Canva or similar design tools.At least 2 years’ experience developing content and performing basic video editing for social media, email, or other digital channels.At least 2 years’ experience managing web-based platforms such as event registration, email marketing (e.g., Mailchimp), survey (e.g., SurveyMonkey), website content, and training platforms or learning management systems.Familiarity with behavioral health, healthcare, public health, human services, nonprofit, or government-funded programs is preferred.Demonstrated ability to coordinate timelines, logistics, documentation, and deliverables with strong attention to detail.Strong proofreading, editing, written communication, and verbal communication skills.Excellent organizational, time management, problem-solving, and follow-through skills.Ability to manage multiple projects, and competing deadlines in a fast-paced environment.Ability to work independently, anticipate needs, and communicate effectively with internal and external stakeholders.Proficiency with Microsoft Office applications, including Excel.