Contracts Coordinator, Intermediate

Special InformationThis position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.This position is posted as Contracts Coordinator, Intermediate, which is a working title. The NAU system title for this position is Procurement Coordinator, Intermediate.About the Department/CollegeThe Contracts, Purchasing and Risk Management department is a team of high performing professionals that provide excellent service, innovative solutions, and expertise in procurement, contracting, materials management, and risk management.About the PositionNorthern Arizona University seeks a detail-oriented Contracts Coordinator, Intermediate to support the university's Contracts and Risk Management department. This role is responsible for reviewing, interpreting, drafting, and negotiating contracts to ensure compliance with university policies, Arizona Board of Regents requirements, and state/federal laws and regulations. The position manages contract files in university systems, and provides guidance on contract language and procedures. The successful candidate will demonstrate strong reading, writing, investigative, and analytical skills, attention to detail, and the ability to build relationships with internal departments and external vendors. This role also contributes to process improvements, and ensures timely and efficient execution of department activities.For more information on Contracts, Purchasing, and Risk Management visit their website: https://in.nau.edu/contracting-purchasing-servicesResponsibilities Include70% - Contract ReviewReviews, interprets, drafts, and negotiates contracts and related documents, as applicable, concerning appropriate language and requirements.Analyzes documents for correct grammar, spelling, and punctuation usage.Prepares, tracks, and manages contract files in university's systems, databases, and hard files.Utilizes various methods to finalize contracts for materials and services of intermediate difficulty and ensures timely reconciliation of requests.Investigates, researches, and incorporates information from various sources.Analyzes and responds to inquiries regarding contract terms, procedures, and policies.Examines documents for completeness and accuracy.Provides policy guidance and clarification to campus departments and vendors.Analyzes contract requests for compliance with institutional procedures, Arizona Board of Regents policies, and state/federal laws.25% - Communication and TrackingCommunicates with contractors, vendors, and university representatives regarding requests for additional information and status on contract reviews.Assists with and/or completes related forms.Tracks and manages multiple processes and transactions and identifies issues or delays from university departments through university's online request systems.Approves contract and procurement transactions as assigned.Maintains contracts and related records within databases and manages hard files.Answers procurement and contract related questions and escalates issues as appropriate.Recommends and implements process improvements and new procedures to improve efficiency and effectiveness of key functional transactions and processes.Builds and maintains strong relationships with vendors, university staff, and service recipients.Organizes and maintains appropriate documentation to ensure compliance with university policies and processes.5% - OtherOther duties as assigned.Minimum QualificationsAssociates degree and 4 years in contract related field or relevant experience ORUndergraduate bachelor's degree and 2 years in contract related field or relevant experience.*A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.Preferred QualificationsFinancial, contracts or accounting experience.Experience coaching or mentoring others.Knowledge of university, State of Arizona and Federal policies and concepts, processes and practices in higher education.Knowledge, Skills, & AbilitiesKnowledgePrinciples, practices, and functions of contracting and procurementContract, procurement, insurance, and business processesApplicable laws, rules, policies, and regulations regarding contract transactions and purchasingDemonstrates working knowledge of work processes and toolsKnowledge of university procurement policiesSkillsNegotiationMathematics and accountingDemonstrated organization skillsCoordinating work to benefit othersCoach and mentor othersRecords maintenance and file managementExcellent communication and customer serviceEnglish composition, grammar, spelling and punctuationProblem solvingAdvanced personal computer/software including Office and Adobe productsAbilitiesAdaptable to frequent changeWork collaboratively within a cross-functional teamUnderstand business needs of service recipient organization for both internal and external customersInterpret financial reports and statements to identify trends or issuesExercise independent judgment in area of assignmentCommunicates effectively orally and in writingHigh attention to detailListen activelyAnalyze complex situationsManage relationshipsBalance competing prioritiesWork with highly confidential and/or sensitive informationDocument work in progressMeet deadlinesComplete complex administrative paperworkCompensationBudgeted salary is $48,500.J-18808-Ljbffr