Accounting Clerk

Job Title:                  Accounting Clerk / Office Assistant Department:            AdministrationReports To:              The office of Executive AdministrationGeneral Description: Process all financial transactions including Accounts Payables, Receivables, Credit Card Expenses, and any outside reporting. Back up to all administration functions including but not limited to sales processing, contracts, billing, and client reception. Responsibilities:Accounts PayableReview, code and enter accounts payable invoicesObtain vendor invoiceReview, match and enter Purchase Order invoicesVerify Invoices for pricing and get authorization signatures from department managersReview and Reconcile the Un-invoiced Purchase Order ReceiptsReconcile vendor statementsReconcile Credit Card purchases, obtain receipts and provide backup for processingReview Expense Reports for processingAttend to Vendor callsProcess 1099’s yearlyProcess Monthly Sales Tax ReportsAccounts Receivables/Cash PostingsReview and post all checks, cash, ACH, received by the customers or leasing companiesProcess Credit Card payments Work with leasing company representatives on discrepancies in funding Review leasing company ageing for cash management and lease activityAssist with collections and manage the AR for all clients Monthly/Quarterly Reconciliations: ·        Unapplied Cash Detail·        A/R Ageing compared to leasing ageing·        Contracts written off by leasing companyReporting·        Assist with monthly reporting as neededHuman Resources·        Assist with the onboarding of new employees·        Assist with the offboarding of employees·        Maintain employee files Office·        Answer phones when neededExperience Requirements: Minimum 3 years’ experience as an accounting clerk or staff accountant. Working knowledge of Microsoft Word and Excel is a mustEducational Requirements: A bachelor’s degree in accounting or relevant is desired. Specific tools and training support will be providedIdeal candidate qualities:Detail orientedOrganizedExcellent communicatorCoachableConfidential