Administrative Assistant- Home Health Care

Job Description Benefits/Perks Competitive CompensationCareer Growth OpportunitiesJob Summary Wilson Estate Home Health Care is seeking a proactive and detail-oriented Administrative Assistant to support our growing team. This part-time role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats across marketing, compliance, HR, and daily operations—with clear opportunities for growth.In this role, you will help keep our organization running smoothly by supporting internal teams, managing communications, assisting with scheduling, and helping implement key processes. Responsibilities may include coordinating meetings, assisting with employee onboarding and documentation, supporting marketing efforts, maintaining compliance records, and handling general administrative tasks.The ideal candidate is highly organized, tech-savvy, and a strong communicator with a positive, solutions-focused mindset. We're looking for someone dependable, adaptable, and excited to grow with a mission-driven company that values integrity, compassion, and excellence.Responsibilities Answer and manage incoming calls, texts, and emails with professionalism, ensuring timely follow-upCoordinate schedules, appointments, and team meetings; maintain accurate calendarsSupport onboarding by assisting with new hire paperwork, documentation, and basic HR tasksHelp maintain compliance records, employee files, and required documentationAssist with marketing efforts such as social media content, basic Canva design, and post schedulingPrepare and organize internal reports, trackers, and administrative documentsMaintain organized digital and physical filing systemsDraft and send professional emails, memos, and internal communicationsHelp develop, update, and improve office procedures and workflowsProvide general administrative support to leadership and team members as neededQualifications High school diploma or GED required; Associate's degree or relevant administrative/HR training preferred1–3 years of experience in an administrative, HR, or operations support role (healthcare or service-based experience is a plus)Strong organizational and time management skills with the ability to prioritize and manage multiple tasks independentlyExcellent written and verbal communication skills with a professional and friendly demeanorProficient in Microsoft Office (Word, Outlook, Excel, PowerPoint) and comfortable learning new systemsExperience with or willingness to learn tools such as scheduling platforms, HR systems, and basic design tools (e.g., Canva)Detail-oriented with the ability to maintain accurate records and ensure compliance standards are metTech-savvy, dependable, and able to problem-solve in a fast-paced environmentAbility to handle sensitive information with confidentiality and professionalismBonus Skills (Preferred but Not Required)Experience in healthcare, home health, or working with individuals with developmental disabilitiesFamiliarity with compliance requirements (DODD, Medicaid waivers, or similar regulations)Experience with employee onboarding, credential tracking, or HR support tasksBasic social media management experience (Facebook, Instagram) including content planning and schedulingCanva experience for creating simple graphics, flyers, or marketing materialsLight video editing or content creation experience for social media or internal useExperience using scheduling or workforce management systems (e.g., When I Work, Homebase, etc.)Knowledge of CRM systems or client management platformsStrong problem-solving skills and ability to take initiative without constant supervision