Special Projects Division (SPD) Project Manager (PM)

As the SPD Project Manager (PM), you will co-lead our Special Projects Division (SPD) alongside the Site Superintendent/Foreman, spearheading a wide range of projects—from essential repairs and maintenance to small and medium-sized remodels. Your leadership is crucial in guiding projects from the initial pricing phase through to successful completion. Together with your SPD team, you will ensure that every project is executed with operational excellence and unparalleled customer service. Your ability to co-lead, foster collaboration, and navigate challenges will be key to both the success of each project and the ongoing growth and prosperity of the division. Main Responsibilities Risk Management Accurately assess and mitigate risk through administering contract documents. Relationships Comfortably and professionally maintain constructive relationships throughout the project team. Foster an enthusiastic, creative, can-do attitude and share responsibility for SPD’s goals. Project Management Ensure that project scope is completed on time and within budget. Clearly communicate and document key decisions and corresponding contract changes. Document Control Maintain current contract documents in Spectrum and/or ProCore. Create links and cross annotations as needed for Client and Subcontractor change orders, addendums, RFIs, submittals, and project information to maintain and communicate project status to the team. Business Development Lead the business development process with input from the SPD Team. Identify potential problem areas or detailed requirements of the project. Communicate our processes to the Client and the Architect. Lead the subcontractor selection process or oversee it. Review and approve initial estimates presented by the Site Superintendent/Foreman and/or SPD APM. Update the initial project schedule with input from the Site Superintendent/Foreman or oversee the process. Generate subcontract documents or review and approve documents generated by SPD APM for SMW before submitting to subcontractors. Project Set-Up Review the final budget with the SPD Superintendent/Foreman and SPD APM. Confirm all subcontracts and schedule startup meetings or oversee the process. Be familiar with all phases and terms of the contract and subcontracts. Attend preconstruction meetings with subcontractors and vendors as needed. Initiate subcontracts and purchase orders or oversee the process. Compile and maintain the project directory or oversee the process. Procure necessary permits (if in contract) or oversee the process. Initiate all hazardous materials (lead & asbestos) procedures or oversee the process. Construction Initiate and negotiate subcontracts or oversee the process. Attend weekly jobsite or OAC meetings and interface with all project stakeholders. Provide information to the project team and facilitate communication between all participants or oversee the process. Maintain and update the project schedule and present it as part of project meetings. Communicate with the Site Superintendent/Foreman and/or SPD APM daily. Coordinate material ordering, pickup, and delivery with the Site Superintendent/Foreman. Assist the Site Superintendent/Foreman with long lead-time orders. Plan distribution and facilitate the shop drawing process or oversee the process. Provide cost and financial data to the Site Superintendent/Foreman. Maintain complete and well-organized documentation of the project or oversee the process. Maintain job binders and/or project folders or oversee the process. Create change orders, submittals, and RFIs. Review monthly invoices generated by accounting for accuracy, then submit them to the client for payment. Review and monitor budget and cost tracking, update cost projections, and job status. Review subcontractors’ change orders and present them to the Client for approval as needed. Assist the Site Superintendent/Foreman with scheduling subcontractors. Provide conditional and unconditional lien releases to the Client with monthly invoices, as required. Post-Project Compile the project Closeout Binder or oversee the process. Archive pertinent information or oversee the process. Lead job closeout meetings. Reconcile all final change orders and allowances or oversee the process. Provide cost and vendor data back to estimating at the end of a project or oversee the process. Provide unconditional lien releases to the Client from all MPB subcontractors or oversee the process. Required Experience, Traits & Skills Ability to build strong teams that work in an organized manner, prioritizing critical and time-sensitive tasks while concurrently working to complete all tasks. Ability to provide accurate and timely written documentation of projects, and model strong, yet collaborative communication that is both informative and receptive to project and team needs. Ability to understand and decipher legal contract language, codes, and technical construction technologies. Demonstrated proficiency with spreadsheets, word processing, and scheduling software. Ability to coordinate with different levels of the team and management, comfortable in both support and lead roles. Ability to read blueprints and understand technical documents. Highly organized, energetic, focused, detail-oriented, and a resourceful problem solver with a demonstrated ability to consistently meet deadlines. Self-directed with a high level of initiative and a 'can do' attitude, dedicated to the success of the team. Impeccable and concise communication and presentation skills. Poised and mature attitude, always remaining calm under pressure; reliable, dedicated to the success of the team, with a commitment to delivering excellence in customer service. A minimum of three years of high-end residential construction project management experience, preferably in the SF Bay Area. A college degree is preferred but not required if industry-specific professional experience compensates for it. Experience managing multiple projects under $500K simultaneously and/or large projects up to $15M. Physical Requirements and Work Environment Ability to work in both office and construction environments. Ability to sit at a desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch, and reach while performing office duties. Ability to use hands to finger, handle, or feel objects, tools, or controls; lift and/or move light weights. Ability to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, writing, and operating office equipment. Ability to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data. Ability to see and read characters on a computer screen. Ability to lift and carry cartons or packages weighing up to 50 pounds. Ability to sit, stand, walk, climb, bend, go up and down stairs and ladders, crouch, and crawl. Exposure to heat and/or cold, and inclement weather. Exposure to fumes or airborne particles. Why Join Our Team? Our team is comprised of highly skilled, intelligent, and experienced professionals, and it has been growing steadily! We offer a comprehensive and holistic benefits package to keep our team members happy and healthy: Competitive base pay Medical, dental and vision insurance Company-sponsored Health Reimbursement Account (HRA) Health Care Flexible Spending Account (FSA) Dependent Care Flexible Spending Account (FSA) Long-term and short-term disability insurance Paid holidays (9 per year) Generous PTO and sick leave Commuter transit benefits Technology stipend Optional paid training for professional advancement in leadership, management, and industry technology Most importantly, we offer opportunities for growth in a stable and established company. When you join our team, you don’t just have a job – you have a career. MatPel participates in the E-Verify Program