Executive Assistant / Personal Assistant

Executive Assistant / Personal AssistantWashington DCThe CompanyTurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation's frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We're a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our softwarethe Frontline Perception System (FPS)brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.Job Title: EA/PAReporting directly to the Chief Product OfficerBased in the U.S.RemoteThe RoleTurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Technology Officer (CTO) and Chief Product Officer (CPO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role can be remote.This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partneranticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.Executive SupportOwn complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and prioritiesCoordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planningPrepare executives for meetings by managing agendas, briefing materials, action items, and follow-upsServe as a primary liaison between executives and internal teams, external partners, advisors, and stakeholdersHandle highly sensitive, confidential, and time-critical information with discretion and sound judgmentPersonal Assistant SupportManage select personal logistics for executives, including scheduling, travel planning, and personal appointmentsSupport family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversightOperational & Administrative SupportDraft, manage, and organize correspondence, documents, and presentationsTrack commitments, deadlines, and deliverables across professional and personal domainsSubmit, track, and reconcile expenses; support light budget tracking where applicableCoordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)Support executives across company operations, partnerships, fundraising, and board engagementCoordinate frequent travel between the Bay Area, East Coast, and customer sitesAssist with logistics related to company facilities, executive offsites, and internal eventsThrive in a startup-style environment with ambiguity, speed, and evolving prioritiesQualificationsRequired5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staffadjacent roles)Exceptional organizational skills and attention to detailStrong written and verbal communication skillsHigh degree of professionalism, discretion, and integrityAbility to manage competing priorities, anticipate needs, and pivot quicklyComfort working independently in a fast-moving environmentProficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)PreferredExperience supporting executives in defense, government, technology, or high-growth startupsExperience managing both professional and personal responsibilities for executivesFamiliarity with government or military environmentsFamiliarity with startup, investor-facing, or board-facing environmentsWhat Success Looks Like in 6 MonthsExecutives feel consistently prepared, supported, and one step aheadCalendars and travel operate smoothly with minimal fire drillsDetails are handled proactively before they become problemsStrong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industryExecutive time and attention are protected and optimized, enabling company momentumCompensation & Work StyleSalary range: $95,000$150,000, depending on experience, skills, and locationCompelling equity package with standard vestingRemote-friendly with strong independence; proximity to executive location requiredHigh trust, high ownership roleyou control your execution while meeting the needs of the business