Project Coordinator/Project Manager

*Job Position*:- Project Management Specialist - Project coordinator *Work Mode:*- Onsite *Experience* Five years of professional experience in one or more of the following, Project Administration, Project Coordination, Project Management, or similar roles. Information Systems, Business Administration, or Communications. Experience working with SharePoint 365 is highly desired_._ *Primary Job Duties/ Tasks* The activities this candidate will be tasked with include, but are not limited to the following: Scheduling regular meetings and recording decisions (e.g., assigned tasks and next steps) Breaking projects into doable tasks and setting timeframes Creating and updating Sharepoint sites and workflows. Manage and organize all types of projects, from simple ongoing task activities to more complex plans. Assist District Information Systems Managers or their designated Project Manager with the management and organization of projects. Ensure our projects meet quality standards and are completed on time. Work with the various Teams to collect project or annual task status. Measure and report on project performance. Prepare and provide documentation to internal teams and key stakeholders. Assist with legislative budget request duties. Perform other duties as assigned. *Job Specific Knowledge, Skills, and Abilities (KSAs)* The knowledge, skills, and abilities desired for this position include, but are not limited to the following: *Project Administrator:* Work experience as a Project Administrator, Project Coordinator, or similar role. Knowledge of the principles, methods, practices, tools, and techniques outlined in the Project Management Body of Knowledge (PMBOK). Hands-on experience with flowcharts, technical documentation, and schedules. Knowledge of creating and maintaining Sharepoint sites and workflows. Solid organization and time-management skills Skill in the use of the methods and tools used for risk assessment and mitigation of risks. Ability to coordinate and manage projects and resources from both a high and discreet level, including cost, work, and Vendor performance. Ability to plan, organize, coordinate, and prioritize work assignments. Ability to put the ideologies, techniques, and tools into practice. *Business and Technical Analysis:* Knowledge of the principles, practices, and techniques of the system development life cycle. Ability to produce legible and complete functional documentation in a way that thoroughly captures all business requirements, processes, and inputs/outputs of activities. Ability to analyze and accurately define processes and workflows to design efficient process solutions, including missing or duplicate functionality in existing processes. Ability to work effectively with individual staff and work units. Ability to interpret and communicate technical information related to business processes, both verbally and in writing. Must be able to perform QA reviews and provide valuable feedback in determining that standards are met and that documents are complete and comprehensive. *Additional:* Advanced skills with Microsoft products: Word, Excel, PowerPoint, Visio, and Project. Ability to relate to customers’ needs, document their requirements, and perform duties in the absence of staff. Ability to receive and give constructive criticism and maintain effective work relationships with others. Ability to adjust to changing demands in a dynamic environment with diverse work assignments. *General Knowledge Skills and Abilities (KSAs):* The submitted candidate must be able to apply common knowledge, skills, and abilities in the following areas: 1. *Initiative*: Must be able to comprehend assignments, organize workload, and meet deadlines with little direction. Must be able to monitor and analyze situations to determine the next step. 2. *Communication*: Can clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e., project team meetings, management presentations, etc.). Must have the ability to effectively listen and process information provided by others. 3. *Customer Service*: Works well with clients and customers (i.e., business office, public, or other agencies). Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem. 4. *Decision Making*: Makes sound, well-informed, and objective decisions utilizing critical thinking skills and analysis. 5. *Flexibility*: is open to change, new processes (or process improvement), and new information. Can adapt in response to new information, changing conditions, or unexpected obstacles. Ability to receive and give constructive criticism and maintain effective work relationships with others. 6. *Interpersonal*: Shows friendliness, courtesy, understanding, and politeness to others 7. *Leadership*: Motivates, encourages, and challenges others. Can adapt leadership styles in a variety of situations. 8. *Problem Solving*: Able to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly. 9. *Team Building*: Encourages, inspires, and guides others toward accomplishing the common goal as an equal member of the team. 10. *Quality Assurance*: Knowledge of the ideologies, techniques and tools for quality assurance and control. The ability to put the ideologies, techniques, and tools into practice. Job Types: Temporary, Contract Schedule: * Monday to Friday Ability to commute/relocate: * Tallahassee, FL 32399: Reliably commute or planning to relocate before starting work (Required) Experience: * Project coordination: 4 years (Preferred) * SharePoint: 4 years (Preferred) * Project management: 4 years (Preferred) Work Location: In person