Executive Assistant

VIP is a technology-enabled services company delivering data-driven software solutions that help clients operate smarter, faster, and more profitably. We combine deep domain expertise with innovative platforms to support customers across the beverage and alcohol industry.Position OverviewVIP is seeking a highly organized and proactive Executive Assistant to support the CEO and the executive leadership team. This individual will serve as a trusted partner responsible for managing complex schedules, coordinating executive communications, and ensuring the leadership team operates efficiently and effectively.The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest levels of professionalism and confidentiality. This role requires exceptional attention to detail, strong judgment, and the ability to manage multiple priorities simultaneously.Key ResponsibilitiesExecutive SupportManage complex executive calendars, prioritizing meetings and ensuring optimal time management for the CEO and leadership teamCoordinate internal and external meetings, including preparation of agendas, materials, and follow-upsHandle confidential communications and sensitive information with discretionManage executive travel arrangements including logistics, itineraries, and expense reportingLeadership Team CoordinationProvide administrative support to the executive leadership team including scheduling, documentation, and meeting coordinationOrganize leadership meetings, offsites, and company eventsTrack key action items and follow-ups from executive meetingsOperational SupportPrepare presentations, reports, and briefing materials for executive meetings and board interactionsAssist with planning and coordination of leadership initiatives and strategic projectsMaintain organizational systems for documents, records, and communicationsCommunication & Stakeholder ManagementServe as a primary point of contact for executive office inquiriesCoordinate communication across internal departments and external partnersEnsure timely follow-up on executive prioritiesOffice & Event CoordinationSupport planning of company leadership events, board meetings, and key stakeholder visitsAssist with logistics for company-wide initiatives and leadership communicationsQualificationsRequired3+ years of experience supporting senior executives or C-suite leadersExceptional organizational and time management skillsStrong written and verbal communication abilitiesAbility to manage confidential information with discretionHigh proficiency with Microsoft Office / Google Workspace toolsPreferredExperience supporting multiple executives in a fast-paced environmentExperience working with executive leadership teams or boardsExperience coordinating company events or leadership offsitesKey CompetenciesProactive problem-solvingStrong judgment and discretionExecutive presence and professionalismAbility to prioritize competing demandsHigh attention to detailCompensation: $68,000-$78,000/yearCompensation is based on a variety of factors including skills, experience and industry background. The range listed here represents our best faith estimate for the role.Benefits Include:Health InsuranceVision and Dental Expense Reimbursement401k Match & Employer ContributionsLife and Disability InsuranceHealth Savings and Flexible Spending AccountsPaid Parental LeaveOn-site Child Care Center (VT)On-site Fitness Center (VT)On-site Health Clinic (VT) Discounted Gym MembershipsCombined Time Off and Floating HolidaysFlex and Hybrid Schedules All full time job offers are contingent upon passing a pre-employment drug screening and background check.