Administrative Assistant - Transportation

Position Purpose:The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.Key Responsibilities:30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.Direct Manager/Direct Reports:This position typically reports to Director/Sr. DirectorThis position has 0 Direct ReportsTravel Requirements:No travel required.Physical Requirements:Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.Working Conditions:Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.No travel requiredMinimum Qualifications:Must be eighteen years of age or older.Must be legally permitted to work in the United States.Provides primary support to a specific supervisor and/or department.Typically has frequent contacts outside the workgroup.Typically assignments follow existing routines or instructions.Typically considers among a few options and past practice when solving problemsTypically, guidance is always available and prior permission is required before changing work methods.Preferred Qualifications:PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.Skills in operating office equipment (e.g., fax, copier, phone, etc.)Minimum Education:The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.Preferred Education:No additional educationMinimum Years of Work Experience:2Preferred Years of Work Experience:No additional years of experienceMinimum Leadership Experience:NonePreferred Leadership Experience:NoneCertifications:NoneCompetencies:Action OrientedDecision QualityCollaboratesInstills TrustSituational AdaptabilityCommunicates EffectivelyCustomer FocusResourcefulness