Early Career & Onboarding Specialist

HR Specialist The HR Specialist supports the company by developing and managing onboarding programs, providing pre-hire support, coordinating administrative tasks, and facilitating communication between new hires, HR, and other teams. The role is focused on creating a positive onboarding experience, tracking program effectiveness, and executing recruitment strategies for early career talent and interns. The specialist also builds relationships with universities, manages recruitment processes, represents the organization at campus events, and develops employer branding. Additionally, the role involves designing and managing internship programs, supporting interns, and ensuring compliance with relevant policies and standards. Essential Job Functions: Develop and implement onboarding programs: Create and manage the overall onboarding process, including pre-onboarding activities, orientation coordination with L&D Coordinator, and ongoing pre-hire support. Introduce new hires to company policies, procedures, culture, and team members. Provide Pre-Hire support: Serve as a point of contact with new hires, answering questions, and providing guidance throughout the onboarding process. Coordinate administrative tasks: From the point of acceptance, initiate pre-employment screenings, pre-hiring actions in HRIS. Facilitate communication: Ensure clear and timely communication between new hires, HR, hiring managers, and other relevant teams. Foster a positive onboarding experience: Create a welcoming and engaging environment that helps new hires feel connected and motivated. Track and report on onboarding progress: Monitor the effectiveness of onboarding programs through various platforms and adjust as needed. Developing and executing recruitment strategies: Creating and implementing strategies to attract top university talent. Building relationships with universities: Cultivating strong connections with career centers, faculty, and student organizations at target universities to identify potential candidates and build a pipeline of talent. Managing the recruitment process: Screening resumes, conducting interviews, coordinating assessment processes, extending offers, and managing the onboarding of new hires. Representing the organization: Attend career fairs, information sessions, and other campus events to promote the organization and its opportunities to students. Developing employer branding: Play a key role in building a positive employer brand on campus, showcasing the organization's culture, values, and career opportunities. Utilizing recruitment technology: Use the applicant tracking systems (ATS) to manage candidate data and track recruitment metrics. Stay updated on market trends: Stay informed about the latest trends in university recruitment and adjust their strategies accordingly. Program Development and Management: Design, implement, and evaluate the overall internship program, including setting goals and objectives. Recruitment and Selection: Identify and attract qualified candidates, manage the application process, and conduct interviews. Placement and Onboarding: Assign interns to appropriate departments or teams, facilitate orientation, and ensure a smooth transition into the workplace. Support and Guidance: Provide ongoing support and guidance to interns, including regular check-ins, performance feedback, and access to resources. Training and Development: Organize and facilitate training sessions, workshops, and networking events to enhance interns' skills and professional development. Communication and Collaboration: Maintain regular communication with interns, supervisors, and other stakeholders, and foster a positive and collaborative environment. Compliance and Reporting: Ensure compliance with relevant policies, regulations, and accreditation standards, and prepare regular reports on program outcomes. Relationship Building: Develop and maintain relationships with potential internship providers and build partnerships with relevant organizations. Evaluation and Feedback: Collect feedback from interns and supervisors, evaluating the effectiveness of the program and recommendations for improvement, and modify as needed. Utilizing recruitment technology: Use the applicant tracking systems (ATS) to manage candidate data and track recruitment metrics. Perform other duties as assigned. Required Skills and Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field required. 5+ years of relevant experience. Excellent prioritization and organization skills with a proven ability to improve process and efficiency. Must have computer skills and the ability to learn the HRIS system. Ability to maintain a strong sense of focus and confidence under tight deadlines and varying workloads. Strong interpersonal skills, superior verbal/written and presentation skills. Competencies: Continuous Improvement Problem-Solving Delegation Adaptability Builds Trust Professionalism Decision-Making Cross-Functional Collaboration Physical Activities and Requirements: May require lifting and carrying light loads, 10 or more pounds (e.g., boxes, small equipment, materials) and stooping or kneeling (e.g., filing documents in lower file drawers, picking up items from the floor, or removing and replacing items on lower shelving). Strong manual dexterity for the use of common office equipment (e.g., computers, mobile devices, copiers, etc.). Activities include extended periods of sitting, movement, and extensive work at a computer and phone. Travel is expected as needed.