Project Manager

Flexlume is hiring a new Project Manager to help us deliver innovative signage for brands nationally. We have established a new 30,000 sq. ft. facility and need energetic new team members to support our growth. This exciting role will simultaneously oversee multiple approved projects for exterior and interior signs through from the launch through sourcing and fabrication, delivery & installation. The successful execution of all of these tasks is crucial to not only our success but that of our customers. Company Overview: Flexlume has set the standard for innovation in the sign industry for over 100 years. We are one of the largest sign companies in New York, helping both local businesses and national brands stand out from the competition. We don’t simply produce signs, we design, develop and build brands. Our experts have been helping to introduce people’s brands, products and services to their customers. It begins with imagination, being able to envision customers as they pass by, interrupting their thought pattern and inviting them to pause and take a closer look. We operate with honesty and integrity in all aspects as we bring brands to life, projecting them to the world. Want to learn more about Flexlume? Check out our website at www.flexlume.com Job Summary: The candidate is someone that will thrive while managing project timelines, budgets, and deliverables to meet customer expectations in a fast-paced, rapidly changing environment. They will promote and foster a positive team culture and facilitate cross-functional communication and transparency. The position reports to the President/CEO of Flexlume. Essential Functions and Responsibilities: Project Managent Develop and execute detailed plans for each project outlining requirements and timing to meet objectives, schedule, and budget Document product specifications, building and site plans and other documents as necessary to support each project Manage project documentation and details in the Company’s ERP system Interpret specifications, blueprints, job orders, company policy, and procedures for team members Manage the permitting process with various municipalities to secure permits or variances as needed for applicable projects, coordinating documentation as needed Obtain materials, equipment and staffing through vendors using the procurement process, following up as necessary to ensure timely delivery of needed items Keep detailed records of orders, deliveries, and other related details for project updates Arrange for site access for installation/service work Coordinate installation/service schedule with all parties involved, including on-site direction as needed Prepare and process change orders to jobs in process with follow up to ensure all affected documents and procedures reflect the change Complete project close-out process to ensure accurate and timely billing, including documentation, photos and signoffs of completed projects Track and communicate progress throughout project stages Scheduling Schedule the field team and subcontractors as necessary to ensure timely, efficient completion of multiple, simultaneous projects Ensure they have daily schedule, project details, documents, materials, product and tools they need to do the job Communication & Support Support and communicate with all internal teams as necessary to ensure successful completion of individual tasks and overall projects Communicate any unclear or missing project detail to the appropriate sales team members Communication with Flexlume team (including Sales, Marketing, Design Services, Manufacturing and Field Operations), suppliers, subcontractors and customers as needed regarding delays Communicate with customers throughout execution of projects Communicate regularly and candidly with customers, internal team members, subcontractors, vendors and material suppliers Occasional travel to job sites may be require Knowledge, Skills, and Abilities Required: Results-driven with a sense of urgency, strong follow-up skills Highly organized, detail oriented, and quality conscious with excellent time management skills and a proven ability to handle multiple tasks and priorities Ability to manage and/or support over 200 ongoing projects Strong problem solving skills with the ability to work independently Strong written and oral communication skills Experience with ERP systems, preferably EPICOR, is ideal Eager to learn and engage in ongoing internal process improvement Strong computer skills and fluency in MS Outlook, Word, Excel, and PowerPoint Motivated team player that is a self-starter Passion for working with people and driving results Education and Experience Requirements: Preferred 3+ years of experience project management working in a related industry Valid Driver’s License Sign industry experience is a plus Project Management Professional (PMP) certificate a plus POSITION: Full-Time, Exempt EEOC Statement: Flexlume believes in a diverse environment and is committed to equal employment opportunity for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Flexlume will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Job Type: Full-time Pay: $60,000.00 - $90,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Education: Bachelor's (Preferred) Experience: Project management: 3 years (Preferred) Ability to Relocate: Buffalo, NY 14218: Relocate before starting work (Required) Work Location: In person