Administrative Support I - Part Time

Department85072 Wake Forest University Health Sciences - Academic PA StudiesStatusPart timeBenefits EligibleYesHours Per Week20Schedule Details/Additional Information1st shiftPay Range$20.80 - $31.20The Wake Forest PA program within the Wake Forest University School of Medicine, has a rich history of producing highly capable and competent clinicians. We are fortunate to have two campuses in North Carolina (Boone and Winston-Salem). The two-year PA program is divided into didactic/preclinical (1st year) and rotation/clinical education (2nd year). There are on average 88 students in each class with 24 of those on the Boone campus.The Department of PA Studies (DPAS) is seeking a PART TIME administrative support associate who will be located on the Boone campus.The Primary Duties Include But Are Not Limited ToIntegral Support: Collaborating closely with academic curriculum coordinator, operations administrator, and associate program director to provide campus and program administrative support.Liaison with Appalachian State University and Office of the Dean in Leon Levine Hall, to coordinate communication, space needs, and faculty/staff/student access & onboarding. Submits ASU repair and maintenance work orders as requested.Schedules and arranges travel for Boone faculty and staff as requested.Support smooth curriculum delivery for preclinical year by setting up teleconference in PA classroom as well as set-up and tear down for curricular events or labs. Assisting with preclinical end-of-unit exams and assessments – room set-up, activity support, catering.Support smooth curriculum delivery for clinical year courses Clinical Year Prep and Preparing Future Professionals for Boone campus. Assist with set-up and tear-down for curricular courses as well as related assessments. Proctors end of rotation exams on Boone campus.Participates in building tours for prospective studentsMaintain office supply and student lounge inventory. Prepares annual inventory of program fixed assets.Will ensure adequate back-up and cross-coverage to Boone campus, as requested. Maintain standard operating processes, shared calendars, checklists and timelines. Meet regularly with Boone team to ensure seamless communication and understanding of ongoing needs or issues.Manage campus invoices and payments. Responsibilities include: collecting documentation, submitting payment requests, saving documentation, and communicating payment details to the director of operations.Team Collaboration: Beyond overseeing curricular and administrative components, this position supports the entire DPAS team during high-demand periodsOccasional overnight or day travel to Winston Salem campus may be required during events or high-demand periods. Part-time, variable hours based on department needs.Serve as staff support for assigned department committeesEngage with external community stakeholders through other events such as quarterly community engagement, Camp Med, and other program eventsCommitted to creating a welcoming and inclusive environment for all, we are seeking candidates with these qualifications:Two (2) years of experience or an equivalent combination of education and experienceAn ideal candidate will be a team player and will have:excellent written and verbal communication skillsa high degree of professionalism, discretion and confidentialityproficiency in Microsoft Officeability to work independently with minimal supervisionOur Commitment To YouAdvocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:CompensationBase compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performanceBenefits And MorePaid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance ProgramNote: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.About Advocate HealthAdvocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.Under direct supervision, the Administrative Support Associate I provides routine and reoccurring support for a variety of administrative functions for an office/department/program/clinic.