Office Services Associate

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office operations by delivering comprehensive support services, including back-office support, hospitality, mail handling, and reprographics. Reporting to the Lead Office Services Associate or the Client Relations Manager, this position bears significant responsibility for maintaining a professional and efficient office environment.JOB RESPONSIBILITIESResponsible for the coordinated delivery of Facilities and File CenterSupporting Vendor relations and following up on needs including schedule, support, and routine maintenance.Working with the Building to report issues and following through for resolutionsAssisting with maintaining the tidiness and cleanliness of the entire office spaceEnsuring visitor offices are clean, tidy and well stocked at all timesSupport office relocations and movesAssisting with copying and scanning projectsAssisting with mailings and other miscellaneous projects as neededProvide Reception coverage as needed . NOTE - Termed "backup", but could be 1-4 hours a dayProvide consistent, exceptional Client First service to all visitors, clients and employees of the FirmAssisting with delivering and retrieving food, boxes and materials as neededEnsure the complete life cycle of records, paper and electronic, are managed efficiently and effectively from implementation of organization to ultimate dispositionCollaborate with Records team to process loose documents, create new files, index files for offsite storage, and manage physical space for files, to include shifting files for offsite storage, and returning or destroying files after close of matter, to conform with current RIM policies and proceduresCollaborate with Records team to process incoming lateral files and outgoing files for transfer in conjunction with the Office of General CounselAdhere to and help enforce firm records policies and proceduresOther duties assigned as necessary to support the operations of the officeReporting & Requirements Compile data on a weekly basis and share with leadershipDaily and weekly recapsWeekly Opensity Team MeetingsJOB REQUIREMENTS 3-5 years of proven experience, preferably in a professional services or similar environmentExcellent verbal and written communication skillsThe ability to thrive within a high pressured environment.Effective time management and conflict resolution skills requiredA medium level of technology efficiency using Microsoft Office products and applicationsExperience working in an environment where priorities are constantly changingExcellent attention to detail and ability to think/work quickly under pressureAbility to prioritize, organize and follow up effectively.Ability to multi-task and process information expeditiouslyAbility to be a clear thinker, analyze, strategize, and resolve problemsAbility to maintain confidentiality and security of any client informationDisplays a pleasant and cheerful disposition at all timeAbility to lift or move 40 lbs. or greaterAbility to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.Ability to walk, bend, kneel, stand or sit for an extended period of timeThe Compensation range for this role is up to 26.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.All eligible employees receive access to a comprehensive benefits package, including:Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)Opensity is an Equal Opportunity Employer.We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.