Receptionist

ReceptionistCity Hall - Chamblee, GA 30341OverviewPosition Type Part-Time Job Shift Day Education Level High School Diploma Category Admin - ClericalDescriptionThe part-time receptionist is responsible for a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting rooms, monitoring the shared calendar, sorting, and distributing mail, and making travel arrangements.ESSENTIAL FUNCTIONSResponsible for greeting and assisting citizens, visitors, and guests with a positive demeanor; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location.Knowledgeable about each department, as to be able to answer simple questions of those who walk in the door.Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.Receives mail, documents, packages, and courier deliveries and delivers or distributes items.Orders office supplies as needed and maintaining supply inventory.Perform routine clerical work, including, but not limited to, attending meetings, preparing reports and correspondence, copying and filing/retrieving documents, sending, and receiving faxes and e-mails, entering and retrieving computer data, answering the telephone, processing daily mail, etc.Prepares meeting/conference rooms for meetings and special events; assists in making regular and special meeting arrangements as neededAttend trainings, meetings, seminars, and/or workshops to enhance job knowledge and skills.ADDITIONAL JOB FUNCTIONSUses a variety of computer software programs such as Microsoft Word, Excel, Outlook.Ability to navigate the City of Chamblee website to direct citizens to resources.Other duties as assigned.SUPERVISORY RESPONSIBILITIESNoneQualificationsQUALIFICATIONSBilingual in Spanish and English is strongly preferred.High school diploma or equivalent required; Associate degree in business studies or related field preferredAbility to keep material and information confidential.Treats others with dignity and respect and maintains a friendly demeanor; values the contributions of othersWrites and speaks effectively, using conventions proper to the situation; asks questions to ensure understanding; exercises a professional approach with others using all appropriate tools of communication; uses consideration and tact when offering opinionsAble to manage multiple responsibilities; able to determine task/project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules tasks effectivelyAble to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with persons acting under stressExcellent computer skills and experience with MS Office suite of software. Ability to easily learn new software programs as required.Ability to exercise good judgment by making sound and well-informed decisions; perceives the impact and implications of decisions; makes effective and timely decisions, even when data are limited, or solutions produce unpleasant consequences.Ability to arrive at work on time and consistently.