Facility Manager
SummaryThe Facilities Manager (FM) owns the physical condition, preventive maintenance, and repair execution for WareSpace properties. This role combines heavy hands-on maintenance labor with some operational oversight of facilities work, including assisting with scope, bidding, vendor management, and project execution for items beyond in-house capabilities. The FM is a core driver of tenant experience and asset performance by reducing disruptions, accelerating issue resolution, and improving repair quality and cost control.Essential FunctionsPreventive Maintenance & Site ReadinessExecute and maintain preventive maintenance routines for building systems and site infrastructure.Perform regular property walks/inspections; identify risks, failures, and deferred maintenance; prioritize work plans.Maintain readiness standards for common areas, exterior grounds, access points, docks/loading areas, and building envelope.Maintain logs, checklists, and documentation for inspections, PM schedules, and corrective actions.Hands-On Maintenance & Repairs (In-House Scope) Perform routine and light-to-moderate maintenance tasks including (as applicable):Package/pallet handling and site support tasks tied to operations and tenant needsRacking installation and adjustmentsLight plumbing and door/lock repairsPainting, wall repairs, and patchworkExterior maintenance (mowing, power washing, curb painting, window washing, trash pick up, pallet breakdown, etc.)Roof and gutter cleaning Troubleshoot issues, make repairs within capability, and ensure quality completion.Facilities Project Management & Vendor Oversight For work beyond in-house capability, assist with end-to-end execution including assisting with:Diagnose issues and assist in the develop of clear scopes of work (SOW)Obtain and evaluate competitive bids; recommend best-value vendorsCoordinate scheduling, site access, and execution with minimal tenant disruptionManage vendors onsite; ensure safety, quality, and adherence to the approved SOWVerify completion and closeout (photos, invoices, warranties, documentation)Partner with General Manager and Regional Director of Operations on prioritization and approval.Budgeting, Cost Control & Financial DisciplineSupport R&M budgeting discipline through assistance in scoping, proactive maintenance planning, and spend tracking.Identify opportunities to reduce costs by avoiding over-engineered solutions and repeat work.Safety, Compliance & Risk ManagementMaintain a safe working environment and promote safety compliance for staff, vendors, and tenants.Support property compliance readiness through routine checks, documentation, and timely remediation of hazards.Escalate urgent safety or building system risks immediately to General Manager and Regional Director of Operations and coordinate emergency response as required.Collaboration & Operational SupportCoordinate closely with General Manager and Regional Director of Operations to minimize tenant disruption and ensure consistent communication on repairs and service interruptions.Qualifications Required3+ years of facilities maintenance experience in commercial/industrial, property management, storage/warehouse, or similar environmentsDemonstrated ability to perform hands-on repairs and maintenance across building systems and general carpentry/finishesExperience managing vendors/contractors and overseeing work quality and safety onsiteWorking knowledge of building systems (e.g., HVAC basics, doors/overhead doors, electrical fundamentals, plumbing fundamentals)Strong organizational skills for tracking PM schedules, work logs, and vendor documentationPrior responsibility for maintenance budgets, R&M spend, or project cost trackingExperience scoping work, soliciting bids, and selecting vendors based on best valueValid driver’s license; ability to travel locally between properties if requiredCertifications relevant to maintenance/facilities (OSHA, HVAC/EPA, electrical, etc.)CompetenciesTechnical judgment and practical troubleshootingHigh standards for workmanship and quality controlStrong vendor management and negotiation disciplineProactive planning and prioritization (prevention over reaction)Safety-first mindset and risk escalationClear communication with operations/front-of-house teamsWork Environment / Physical RequirementsOn-site role requiring frequent walking, climbing stairs/ladders, bending, lifting, and use of hand/power toolsAbility to lift up to 50 lbs and work outdoors in varying weather conditionsOn-call or after-hours response will be required for urgent facility issues