Administrative Assistant (Data & Document Coordination)

ACE Controls – Humble, TX (On-Site)$18–$21 per hour | Full-TimeAbout ACE ControlsEstablished in 2005, we have a strong reputation in industrial control panel design, fabrication, and system integration. We partner with leading companies across water & wastewater, food & beverage, and industrial manufacturing.Our team takes pride in delivering high-quality work through precision, accountability, and collaboration. We offer a supportive, team-oriented environment where individuals who value organization, accuracy, and reliability can thrive and make a meaningful impact.Position OverviewWe are hiring an Administrative Assistant to support our team, keeping documents organized, data accurate, and daily administrative operations running smoothly.This role is a great fit for someone who:Thrives in structured, detail-oriented workCan adapt quickly to changing priorities in a fast paced environmentHas experience supporting technical or project-based teamsThis is not a project management or highly technical position. This position focuses on organization, coordination, and administrative support.Key ResponsibilitiesOrganize and maintain project files, documentation, and recordsKeep internal systems updated with accurate data and project informationTrack and update document status, revisions, and deadlinesReview documents for completeness and accuracy before sharingAssist with preparing project documentation and deliverablesEnter and manage data in internal systems (ERP or similar)Provide general administrative support, including:Answering phones and emailsSupporting office coordinationHandling day-to-day administrative tasksRequired QualificationsHigh school diploma or equivalent2+ years of experience in:Administrative supportData entryOffice coordinationStrong skills in:Microsoft Office Suite; specifically Excel, Word, OutlookBasic document handling (PDFs, file organization)High attention to detail and accuracyStrong communication and follow-throughComfortable with repetitive, process-driven tasksPreferred ExperienceExperience in manufacturing, construction, engineering, or office support environmentsFamiliarity with:Project-based administrative workERP or internal tracking systemsWorking with structured documentationCompensation & Benefits$18–$21 per hour (based on experience)90% employer-paid medical, dental, and vision insurancePaid time off and company holidaysHealth Savings Account (HSA) with company contributions401(k) with company match (up to 4%, immediate vesting)Additional InformationFull-time, on-site role in Humble, TXDirect hire only (no C2C / Corp to Corp or agencies)ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.