Buyer-Subcontractor Administrator

SummaryThe Buyer/Subcontract Administrator is responsible for sourcing and procuring materials, equipment, and services while supporting the full subcontract lifecycle from solicitation and award through administration, compliance, and closeout. This role pairs a commercial, best-value procurement mindset with a working knowledge of the Federal Acquisition Regulation (FAR) and applicable agency supplements (e.g., DFARS), ensuring that prime-contract terms and required clauses flow down accurately to suppliers and subcontractors while supporting timely delivery, competitive pricing, supplier performance, and audit-ready compliance across business operations and project execution.Responsibilities Procurement / Buying (Materials, Equipment, Services)Process purchase requisitions and issue purchase orders (POs) in accordance with company policies and applicable contract requirements, including FAR / DFARS clausesSource qualified suppliers; obtain, evaluate, and document quotes for price, lead time, quality, and best valueNegotiate commercial terms (pricing, delivery, payment terms, warranties, freight, etc.) within delegated authorityCoordinate with internal stakeholders (Project Managers, Engineering, Operations, QA, Accounting) to confirm specifications, schedules, and requirementsMonitor open orders and expedite deliveries to support project schedules; resolve backorders and shipping issuesMaintain accurate purchasing files and records, including quote documentation and PO terms/conditionsSupport inventory/material planning activities as needed (critical spares, min/max, long-lead items, etc.)Identify cost savings and supplier improvement opportunities (alternate sources, consolidations, lead-time reductions)Screen prospective suppliers and subcontractors for SAM.gov exclusions / debarment, OFAC and BIS restricted-party lists, TAA / Buy American compliance where required, and counterfeit-parts riskApply appropriate cost or price analysis techniques to support best-value determinations, document competition results, and prepare sole-source justifications where required Subcontract Administration (Lifecycle Support)Support development of solicitations (RFQ/RFP), including scope language, vendor instructions, and evaluation criteriaAssist with subcontract selection documentation (bid tabulations, price analyses, decision rationale)Draft, issue, and administer subcontracts and subcontract modifications/changes (change orders), ensuring alignment with prime contract requirements and company flowdownsTrack and administer subcontract deliverables, milestones, invoices, and performance metricsManage subcontractor communications, including clarifications, meeting coordination, and issue resolutionSupport subcontract closeout (final deliverables, lien releases where applicable, final invoice resolution, and file completion)Ensure purchase orders and subcontracts include required terms, conditions, and applicable flowdowns Assist with compliance documentation tracking as required (insurance certificates, NDAs, safety documentation, quality requirements, export controls (ITAR / EAR) and Controlled Unclassified Information (CUI) handling per NIST SP 800-171 where applicable)Maintain organized procurement/subcontract files that support audits, customer reviews, and internal controlsUse the company’s purchasing/ERP/accounting systems to create and manage POs/subcontracts, receipts, and supporting documentationGenerate routine procurement and subcontract status reports (open PO report, expediting report, subcontract milestone tracking)Participate in project kickoff and planning meetings to align procurement actions with project schedulesSupport continuous improvement initiatives related to procurement efficiency, standard templates, and process controlsRequired QualificationsHigh school diploma or equivalent required; Associate or Bachelor’s degree preferred (Business, Supply Chain, Finance, or related field)3+ years of demonstrated experience procuring both services and materials/equipment in a project-based environment, including buying, subcontract administration, or supply chain rolesWorking knowledge of commercial purchasing best practices and supplier sourcing, combined with a working knowledge of the Federal Acquisition Regulation (FAR) including how prime-contract terms and clauses flow down to suppliers and subcontractorsStrong negotiation, communication, and vendor management skillsStrong organizational skills with the ability to manage multiple priorities, deadlines, and detailed documentationProficient with Microsoft Office (Excel, Word, Outlook); comfort working in ERP/purchasing systemsPreferred QualificationsExperience with subcontract modifications, change control, and closeout processesCertification(s) such as CPSM, CPIM, NCMA CFCM / CPCM, or similar (or willingness to obtain)Experience supporting government / federal contracting environments, including familiarity with FAR (and DFARS or other agency supplements where applicable), prime-to-sub flowdowns, and audit-ready procurement documentationWorking familiarity with cost / price analysis concepts (FAR 15.404-1), competitive procurement documentation, and sole-source / J&A justificationsBenefits:All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.EEO Statement:MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: HR@mstechnology.com.EEO Employer/Vet/DisabledPowered by JazzHR9HKyx8wVmD