Administrative Assistant

OverviewThis role supports a fast-paced, client-facing team by handling a range of operational and administrative tasks that keep day-to-day activities running smoothly. The position partners closely with senior administrative staff and provides hands-on support across scheduling, documentation, meetings, and internal initiatives.This opportunity is primarily onsite, with limited flexibility for remote work (approximately one day per week).Core ResponsibilitiesAdministrative & Team SupportProcess and submit time entries and reimbursement requestsAssist with coordinating workspace usage and internal resource bookingsProvide backup assistance for calendar management and travel logisticsSupport general administrative workflows to ensure accuracy and timeliness Meeting & Office CoordinationArrange meeting spaces and required resourcesPrepare and organize printed or digital materials for meetingsConduct basic technology readiness checks prior to meetingsCoordinate refreshments and assist with room setup and reset Project & Document SupportAssist with preparation and formatting of client-facing materialsComplete required administrative components of internal documents for reviewCoordinate packaging, shipping, and delivery tracking for time-sensitive materials Events & Internal InitiativesHelp organize internal meetings, team events, and external engagementsSupport logistics for conferences or offsite activitiesTrack vendor invoices and assist with reconciliation activities Communication & CoordinationMaintain regular alignment with team leads on priorities and deadlinesProvide updates on task progress through established check-insInteract professionally with both internal team members and external contactsHandle sensitive information with a high level of discretion Qualifications & Skills Proficiency in common business tools (calendar management, spreadsheets, presentations, and shared document platforms)Familiarity with timekeeping and expense tools; ability to follow internal guidelines and policiesExperience coordinating travel and managing vendor interactionsComfortable supporting both in-person and virtual meetings (basic AV knowledge preferred)Strong written and verbal communication skillsHighly organized with strong attention to detailAbility to manage multiple priorities and meet deadlines in a dynamic environmentProfessional judgment and discretion when handling confidential informationBackground & Experience Bachelor's degree required2+ years in an administrative, coordination, or operations support roleExperience supporting meetings, travel, expenses, and vendor coordinationBackground in a professional services or corporate environment is a plusAdditional Notes