Assistant Office Manager

Office Assistant ManagerPosition OverviewWe are seeking a highly organized and detail-oriented Office Assistant Manager to support daily operations at our facility. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes ownership of keeping office and operational processes running efficiently.In this position, you will serve as a key support resource across administrative, accounting, and operational functions, helping ensure accuracy, organization, and strong internal coordination.Key ResponsibilitiesAdministrative & Operational SupportCollect, organize, scan, and transmit delivery tickets daily in proper numeric sequence to the corporate officeMaintain accurate filing systems for delivery tickets by date and numberPerform general administrative duties including filing, copying, and document preparationManage office supplies, equipment, and resources to maintain an efficient workplaceAccounting & Data EntryEnter Purchase Requisitions and Purchase Orders into the accounting system with correct general ledger codingObtain required approvals in accordance with DOA guidelinesAssist with budget tracking, invoicing, and expense reportingEnter receiving tickets into the system and maintain accurate recordsCustomer Service & CommunicationProvide professional support to clients and visitors, resolving issues promptlyAnswer incoming calls and route messages appropriatelyCoordinate shipments with carriers and assist with sample distribution to clientsReporting & ComplianceAssist with daily production reports and production analysis updatesMaintain employee attendance records, including vacation and sick leave, and submit to HREnsure Quality Management System documentation is current and compliantMaintain calibration and verification records for laboratory equipmentAdditional ResponsibilitiesSend weekly composite samples to the corporate officePrepare and ship client samples, including required documentation (MSDS, Certificates of Analysis)Support special projects and additional tasks as assignedScheduleMonday – FridayNo anticipated overtime at this timeBenefits401(k) with 3% company matchPaid Time Off (PTO)Company-paid holidaysHealth & Medical InsuranceWhy Join UsStable, predictable weekday scheduleHigh-impact role with visibility across multiple departmentsOpportunity to develop skills in operations, accounting, and office management