Office Coordinator

Office Coordinator - Facilities & Workplace Services Location: Canonsburg, PA - will need to commit to full-time in office presence, due to main functioning of the role. Length: 1 year, likely to go FTERole Responsible for delivering seamless workplace services and ensuring efficient daily office operations that support employee productivity, safety, and a positive workplace experience. This is an entry to mid-level role as an individual contributor within the Facilities team. ResponsibilitiesFront Office & Employee Experience Serve as a primary point of contact for workplace-related inquiriesManage reception and visitor experience (badging, logs, security compliance)Support onboarding (workspace setup, orientation)Coordinate conference rooms and cateringManage FedEx and UPS user profilesFacilities Operations Support service request tracking and resolution (ticketing systems)Maintain office supplies, kitchen, and shared/common areasSupport floor plan management, seating, and movesSupport vendor coordination and compliance activitiesManage mailroom operations, including sorting and distributing incoming mail, preparing outgoing shipments (USPS, UPS, FedEx)Administrative & Financial Support Process POs, invoices, and check requestsTrack and verify service completion per agreementsSafety & Compliance Support emergency preparedness programs (fire wardens, drills, AED/first aid maintenance)Ensure adherence to office safety protocols and security proceduresMaintain compliance documentation and coordinate inspections as needed Education/CertificationsHigh school diploma or equivalent requiredAssociate's degree or equivalent combination of education and relevant work experience preferred Experience/Minimum Requirements2 - 3 years of experience providing facilities and/or office service support in a professional office or corporate environmentExpectationsProficient in: Microsoft Office applicationsFacilities systems (e.g., CMMS, Archibus, ServiceNow)Badging/access systemsPurchasing platforms (Coupa, JDE)Ability to handle multiple tasksWorking knowledge of printing and postage equipmentExcellent organizational and planning skillsExcellent customer service and interpersonal skillsWorking Conditions: This role follows an in-office work model, with an expectation to be on-site in the assigned office five (5) days per week.Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions. If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.