Billing Specialist

Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to join our team. This position takes ownership of the billing process and plays a key role in maintaining financial clarity across projects. It is a clear path role for someone looking to grow, expand their scope, and advance within the firm.Job Responsibilities:Lead monthly project billing and invoicing in alignment with contract terms and project schedulesPartner with Project Managers to review billing, track project progress, and support financial decision-makingGenerate and review project financial reports, ensuring accuracy and clarity of dataSet up new projects, including contract review and budget coordinationManage project financial updates, including adjustments, transfers, and billing revisionsReview and validate timesheets for billing accuracy and make necessary labor adjustmentsCoordinate draft invoice review and follow-up with project teamsRespond to internal and external inquiries related to project billing and financial recordsMaintain organized and accurate financial documentation across all project phasesContribute to ongoing process improvements to support efficiency and consistencyExperience:Bachelor’s degree in Accounting, Finance, or related field 2+ years of relevant experience in architecture/engineering (A/E) or professional services (preferred) Strong understanding of project-based accounting principlesHighly organized with strong attention to detail and accuracyAbility to manage multiple projects and deadlines in a fast-paced environmentProficiency in Microsoft Office, particularly ExcelProficiency in Deltek (preferred) Self-directed, dependable, and comfortable taking ownership of workEnvironment:This is an in-office role within a collaborative architecture studioFast-paced, project-driven environment with multiple active deadlinesPH offers a comprehensive benefits package including employer‑paid health insurance, life insurance, and long‑term disability coverage, dental and vision insurance, 401(k) with employer match, employer‑funded Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.