Academic Clinical Affiliation Coordinator - Bellin College

Position Specifics: Job Title: Academic Clinical Affiliation Coordinator FTE & Work Schedule - Monday - Friday 8:00am-4:30pm; 40 hours per week Job Location: Bellin College - Resch Campus Want to Learn More: Reach out to Jen Johnson at jennifer.johnson@bellin.org Position Summary: This position is responsible for the overall coordination of the student clinical placements for assigned programs and departments as well as coordination of travel course arrangements and administrative support for the Physical Therapy Programs. Key Responsibilities & Duties: Develops and maintains positive relationships with current and potential clinical affiliates and agency personnel. Manages communications and supports the work of clinical placement and Physical Therapy via telephone, mail, e-mail, and prepares written documents and correspondences; composes, edits, and finalizes documents. Collaborates with course leaders and program directors to arrange clinical placements and clinical placement schedules. Manages operations (files, filing systems, communications) related to attestation of clinical clearance of students and faculty; ensures timely communication, facilitates access to health services training as necessary; maintains and updates records, communicates compliance concerns. Manages electronic tracking of course syllabi and schedules for academic courses. Maintains Clinical Affiliation Agreements with current clinical sites. Meets with and consults with department chairs and faculty to identify the clinical placements required to meet the learning goals of the programs. Develops and maintains a system of record related to clinical placements, fieldwork and practica, and preceptors. Acts as a liaison between faculty and clinical sites educators for issues related to clinical placement and for assuring faculty and student orientation. Coordinates College sponsored travel courses, including travel arrangements, insurance processing, student forms, and notifications Facilitates the action of the Travel Course Workgroup. Supports the academic advising process for the Physical Therapy students. Supports the work of the Physical Therapy Programs. Supports, as applicable, Physical Therapy Programs admissions, orientation, registration, and practicum coordination. Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording. Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings. Plans and facilitates comprehensive file management and activities for the Academic Affairs department. Produces and organizes student record files in relation to clinical placement. Participates in self-development activities appropriate to position. Participates in the College wide efforts related to continuous quality improvement. Promotes effective and positive working relationships with internal and external customers. Maintains professional confidentiality in all matters relating to college functions. Assists with a variety of projects as delegated or as appropriate to the position. Serves as a member of college committees. Qualifications: Experience & Licensures: 3-5 years of prior experience as an administrative assistant or a bachelor's degree in a related field. Experience in an educational setting preferred. Education : Minimum of a bachelor's degree in a related field Skill Set : Ability to work independently and manage multiple tasks and priorities Strong attention to detail, accuracy and confidentiality Proficient computer skills in the areas of word processing, design, and utilization of spreadsheets. Effective interpersonal skills Why Bellin College? Bellin College was founded in 1909 and has a distinguished reputation for providing students with a high-quality education which prepares them for the demands of the rapidly changing healthcare environment. Our mission is dedicated to educating healthcare professionals through innovation, leadership, and service that promotes lifelong learning and excellence. Our knowledgeable graduates are sought after by employers, and they are committed to making a difference for their patients. We are a fully accredited health sciences college with degree programs in: Nursing Radiology Sciences Diagnostic Medical Sonography Radiation Therapy Surgical Assisting Graduate Nursing Physical Therapy Bellin College has small class sizes, a focused curriculum, faculty, and staff committed to student success, state of the art simulation areas, and extensive hands-on lab and clinical practice opportunities that provide a unique learning environment. Our values of Excellence, Integrity, Community and Caring prepares our graduates for academic and professional success. Bellin College is a part of the Bellin Health system. Why Bellin Health? With so many amazing healthcare organizations in this area, why Bellin? Bellin Health offers a proud, local history spanning more than 100 years. Our personalized patient care model is only the beginning of what you will experience as we foster population health transformation and innovation to serve our communities. You can be part of an exciting dynamic place that offers an employee-first culture, work-life balance, and career advancement & growth opportunities. This culture allows our organization to attract elite talent, like yourself! Bellin Health Values: B elonging, R espect, E xcellence, A ccountability, T eamwork, H umility Additional perks include: Top-notch benefits: 401(k) with matching, paid time off, competitive health insurance, wellness programs to keep you and your family healthy, tuition reimbursement, and more Preventative care focused medical coverage that includes free visits to: Bellin primary care providers, Urgent Care & Fast Care facilities, physical therapy sessions and any labs required during these visits Access to online continuing education for professional and career development Empowerment to shape your work environment, encouragement to improve processes and create efficiencies, and support when seeking opportunities for growth. Culture that encourages self-care and provides you with opportunities to be your best self at work and at home Be a member of a passionate workforce, that feels like family and is driven to provide exceptional patient care with a strong focus on community. Bellin Health is an Equal Opportunity Employer. An annual security report for Bellin College is available at https://www.bellincollege.edu/campus-life/safety-and-security/annual-security-report/ .