Administrative Assistant

Position Overview We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills, and enjoys keeping processes running smoothly. Key Responsibilities Office Management & Organization Maintain office supplies, equipment, and overall organization Manage filing systems (physical and electronic) Ensure a clean, organized, and functional office environment Communication & Administrative Support Answer and direct phone calls, emails, and correspondence Draft and proofread emails, reports, and documents Handle internal and external inquiries professionally Support team members with administrative needs Scheduling & Calendar Management Coordinate meetings, appointments, and events Manage calendars and prioritize scheduling needs Arrange travel logistics, including transportation and accommodations Document & Data Management Prepare reports, presentations, and spreadsheets Maintain records, contracts, and office documents Perform accurate data entry and maintain databases Assist with payroll data entry and administrative paperwork Meetings & Event Support Organize meeting logistics, agendas, and materials Take meeting notes and distribute follow-ups Assist with event coordination and setup Financial & Administrative Support Assist with invoicing, expense tracking, and budgeting support Process expense reports and manage petty cash Support basic financial documentation Customer & Team Support Greet visitors and provide excellent customer service Assist with client communication and follow-ups Collaborate with team members and departments to ensure smooth operations Support onboarding and training of new staff as needed Technical & General Office Support Operate office equipment (copiers, printers, etc.) Troubleshoot minor technical issues Handle incoming/outgoing mail and packages Assist with office events and team activities Qualifications Strong organizational and multitasking skills Excellent written and verbal communication Comfortable using computers and office software (Microsoft Office, email, etc.) Ability to handle confidential information with discretion Previous administrative or office experience preferred Additional Information Ability to work independently and as part of a team Flexible and adaptable to changing priorities Other duties as assigned Pay: From $23.00 per hour Benefits: Dental insurance Health insurance Paid time off Parental leave Vision insurance Work Location: In person