Executive Assistant - Hospital

Job Description Job Title: Executive Assistant Job Type: Contract (12 weeks) Schedule: Full-time, 5x8s (8:00 AM - 4:30 PM) Work Setting: Onsite Hospital Position Overview: This role supports a central administrative leadership team within a large, complex organization. The Executive Assistant will manage executive calendars, coordinate logistics, support meetings and events, and handle a variety of administrative functions critical to daily operations. Key Responsibilities:Manage complex calendars and scheduling priorities for executive leadershipCoordinate day-to-day activities and ensure executives are informed of commitments and obligationsArrange meetings with internal leaders and external partnersReview and prioritize incoming communications and determine appropriate actionsConduct research and prepare materials, including presentations and reportsProvide front desk coverage, including greeting visitors and managing incoming callsHandle incoming and outgoing mail distributionAssist with planning and execution of events, including logistics, catering, and scheduling for visiting guestsCoordinate and support executive-level meetings, including agenda preparation, meeting logistics, and documentationRecord meeting notes and track follow-up action itemsSet up A/V equipment and prepare materials for hybrid meetings and presentations Additional Responsibilities:Coordinate travel arrangements and process expense reportsReconcile corporate purchasing card transactionsProvide backup support to other senior executives as neededContribute to overall administrative team efforts and office operations Required Qualifications:Proficiency in Microsoft Office applications Experience Requirements (one of the following):Four (4) years of clerical/secretarial experience, including at least one (1) year supporting a senior-level executiveORAssociate's degree or certificate in office occupations/technology and three (3) years of secretarial experience ORBachelor's degree and two (2) years of secretarial experienceAdditionally:At least one (1) year of full-time experience supporting senior management at a high-performance level is requiredRelevant coursework or training in office occupations/technology may substitute for up to one (1) year of experience Preferred Skills & Attributes:Exceptional organizational and time management skillsStrong customer service mindset with responsiveness to time-sensitive requestsAbility to manage multiple priorities in a fast-paced environmentHigh attention to detail and accuracyProfessional demeanor and strong interpersonal skillsAbility to handle confidential information with discretion and sound judgmentSelf-directed with the ability to work independently with minimal supervision #ExecutiveAssistant, #HospitalAdministration, #HealthcareSupport, #AdministrativeSupport, #CalendarManagement, #ExecutiveSupport, #MicrosoftOffice, #TimeManagement, #OrganizationalSkills, #Multitasking, #Confidentiality, #ProfessionalCommunication, #MeetingCoordination, #DetailOriented, #FastPacedEnvironment