Office Manager

Job TitleOffice ManagerJob SummaryThe Office Manager / Senior Administrative Assistant provides high-level administrative, operational, and office management support to leadership and staff. This role ensures the smooth day-to-day functioning of the office, supports senior leaders with complex administrative needs, and helps implement systems and processes that improve efficiency, organization, and compliance. The position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive & Administrative SupportProvide advanced administrative support to senior leaders, including calendar management, meeting coordination, and preparation of materialsManage confidential communications, correspondence, and records with professionalism and discretionSupport executive reporting, documentation, and follow-up on action itemsOffice & Operations ManagementOversee daily office operations to ensure a well-organized, efficient, and professional work environmentManage office supplies, facilities coordination, and vendor relationshipsDevelop, maintain, and improve administrative systems, workflows, and documentationFinancial & Vendor CoordinationAssist with expense tracking, budget monitoring, invoice processing, and financial reportingCoordinate vendor contracts, service agreements, and renewalsSupport cost control efforts through process improvements and vendor managementPolicy, Compliance & Process ImprovementEnsure adherence to organizational policies, procedures, and applicable regulationsMaintain organized digital and physical filing systemsIdentify opportunities for improved administrative processes and implement solutionsEvent, Travel & Project SupportCoordinate meetings, events, and logistics, including travel arrangementsSupport internal projects and organization-wide initiatives as assignedQualificationsSeveral years of experience in an administrative, executive support, or office management roleStrong organizational and time management skills with the ability to prioritize competing demandsExcellent written and verbal communication skillsHigh degree of discretion and professionalism when handling sensitive informationProficiency with common office software, scheduling systems, and administrative toolsPreferred Skills & AttributesExperience supporting senior leadership or executive teamsStrong problem-solving skills and attention to detailAbility to work independently and anticipate organizational needsCollaborative, service-oriented mindset All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.