Executive Assistant

The Judge Group is looking for an experience Adminstrative/Executive Assistant for a world-renouwned physician practice. This is a direct hire, full time, fully on-site role in San Francisco.We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world‐renowned physician leading an elite concierge medical practice. This environment is fast‐paced, complex, and service‐driven, supporting a clientele with exceptional expectations for discretion, responsiveness, and professionalism.This role requires someone who excels in ambiguity, anticipates needs proactively, and operates with exceptional emotional intelligence. You will work closely with a visionary, high‐performing physician with a deep commitment to patient care. For the right candidate, this position offers significant professional growth and long‐term career value.ResponsibilitiesExecutive & Physician SupportServe as the primary administrative partner to the Physician, managing daily operations and prioritiesOversee a highly dynamic calendar, including medical appointments, travel, personal commitments, and urgent client needsAnticipate preferences, identify patterns, and resolve issues independentlyMaintain strict confidentiality across all patient, client, and business mattersPractice & Client OperationsCoordinate patient scheduling, follow‐ups, and concierge‐level requests with urgency and discretionCollaborate with internal and external partners, including medical specialists, personal staff, family offices, and vendorsMaintain organized systems for records, communications, and workflowsOffice & Practice ManagementOversee daily administrative operations to ensure seamless practice functionManage vendors, supplies, and special projectsIdentify inefficiencies and implement improvements proactivelyHandle sensitive matters with maturity, discretion, and emotional intelligenceQualifications5+ years of experience as an Executive Assistant, Personal Assistant, or senior administrative professionalExperience supporting a physician, or healthcare individual REQUIREDBackground in concierge medicine, private practice, luxury services, or UHNW environments strongly preferredExceptional organizational, time‐management, and problem‐solving skillsStrong written and verbal communication abilitiesHigh proficiency with scheduling tools, email platforms, and Microsoft Office or equivalentDemonstrated integrity and absolute discretion