Administrative Specialist III - Juvenile Division

Administrative Specialist IIIThe King County Department of Adult and Juvenile Detention's (DAJD) Juvenile Division is seeking a highly proficient professional to join our team as an Administrative Specialist III. This position will report to the Juvenile Division Deputy Director and will primarily support two critical functions of the Division: Training and Employee Engagement and Appreciation. This is an exciting opportunity to join King County government and play an essential role in our vision to provide the best in trauma-informed care in a juvenile detention facility.The Department of Adult and Juvenile Detention is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. The Juvenile Division is responsible for the care and custody of youth who are detained in the Juvenile Detention Facility and also operates King County's Alternatives to Secure Detention programs. The Juvenile Division is committed to a philosophy of balanced and restorative justice, moving from a system that criminalizes vulnerable youth to one that supports them in leading safe, productive lives.King County DAJD is committed to upholding and promoting equal opportunity in employment. DAJD encourages people of all backgrounds, cultures, and religions to apply, including veterans, people of color, immigrants, refugees, women, LGBTQI, and people with disabilities. DAJD values diversity and is committed to making appropriate accommodations as we believe that a diverse workforce is a strong workforce.This recruitment will fill the current full-time career service vacancy. It will also create an eligibility list which may be used to fill future Career Service, Term Limited Temporary, or Special Duty Assignment Administrative Specialist III vacancies for the Juvenile Division for the next 6 months.Job DutiesThe job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.Assist in the organization of New Employee Orientation (NEO) to include preparing materials, entering and tracking new-hire mandatory trainings, scheduling conference rooms.Provide administrative support to the Juvenile Division training team. Includes tracking training attendance and compliance, ensuring employees have access to online trainings, and entering/retrieving training data.Identify, research, and resolve Training Unit issues, as needed; make recommendations and/or problem-solve solutions.Assist in the coordination and facilitation of employee engagement programs and appreciation events.Draft and publish communications for division-wide dissemination, including informing Juvenile Division team-members of training opportunities and employee engagement and appreciation events.Work independently to prioritize work assignments and ensure tasks are completed in a timely, accurate, and efficient manner.Maintain, create, update, and retrieve information utilizing Microsoft Word, Outlook, SharePoint, Excel, and other department data systems.Maintain security and confidentiality of highly sensitive communications and information in all forms (i.e., written, verbal, and electronic).Process payroll documents and enter necessary data into the Roster Management System.Provide exceptional customer service when engaging with internal and external stakeholders.Perform other related duties and responsibilities as assigned within the scope of the Administrative Specialist position.Provide backfill support to peer administrative team members for critical functions: including but not limited to processing payroll, placing supply orders, routing and delivering mail, invoicing, and other duties as assigned.Experience, Qualifications, Knowledge, SkillsFour (4) years full-time clerical experience including one (1) year performing high-volume, complex administrative functions.Intermediate proficiency utilizing Microsoft Word, Outlook, Excel, SharePoint, Teams, and PowerPoint.Exceptional organizational skills such as attention to detail, ability to prioritize and successfully juggle multiple tasks, analytical skills, and time management skills.Desire to work in a collaborative team environment.Ability to problem-solve with independence and use available information to help anticipate issues before they arise.Strong customer service skills including effective oral and written communication.The ideal candidate will possess:Advance proficiency utilizing Microsoft Word, Outlook, Excel, SharePoint, Teams, and PowerPoint.More than five (5) years with experience in high-volume, complex administrative functions environment with skills in multi-tasking, problem solving, and analyzing information in a professional work setting.Experience supporting employee engagement, including drafting communication materials.Experience working in a professional setting that serves youth and families.An understanding of the principles of trauma-informed care and the ability to integrate these principles into job duties when applicable.Additional requirements: Candidates for this position may be required to complete skills testing.Supplemental InformationWork Schedule: This position will work a 40-hour work week and is overtime eligible. Standard work hours are Monday through Friday, 8:00 a.m. 5:00 p.m.Work Location: The individual selected for this position will work within a secure juvenile detention setting and will be assigned to the Patricia Clark Children and Family Justice Center located at 1211 E. Alder Street, Seattle, WA.Who May Apply: This employment opportunity is open concurrently to all King County employees and the general public who meet the qualifications. Internal consideration will be given to current DAJD and King County employees who meet the minimum qualifications.How To Apply: Completion of the entire King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. Online applications are preferred. To apply, go to: http://www.kingcounty.gov/jobs For assistance with the online application process, please contact NEOGOV (Governmentjobs.com) Customer Support toll free at: 1-877-204-4442.Department Contact: Questions regarding this announcement or position may be directed to: Jennifer Eugene, DAJD Sr. Human Resources Analyst; Phone Number: 206-263-2397; or via e-mail to Jennifer.Eugene@kingcounty.gov.Selection Process: Initial screening will be based upon a review of application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. Candidates determined to be most competitive based upon the initial application review will proceed to the interview phase of the selection process. The interview phase may include a written exercise and/or a computer-based skills testing to demonstrate writing skills and computer proficiency.Special Requirements: It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, and other tests as deemed necessary.Union Membership: This position is represented by the King County Juvenile Detention Guild (Q3).King County is an Equal Employment Opportunity (EEO) Employer: No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependentsLife and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependentsRetirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation planTransportation program and ORCA transit pass12 paid holidays each year plus two personal holidaysGenerous vacation and paid sick leavePaid parental, family and medical, and volunteer leavesFlexible Spending AccountWellness programsOnsite activity centersEmployee Giving ProgramEmployee assistance programsFlexible schedules and telecom