Executive Assistant

*Job Summary* We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and efficient communication across departments. Your proactive approach, exceptional organizational skills, and technical proficiency will help elevate our office environment and enable executives to focus on strategic priorities. This paid position offers an exciting opportunity to develop your career in a fast-paced, professional setting while making a meaningful impact through your support. *Responsibilities* * Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail. * Handle incoming calls using multi-line phone systems, directing inquiries with professionalism and courtesy. * Prepare, proofread, and organize correspondence, reports, presentations, and other documents using Microsoft Office Suite and productivity software. * Maintain accurate filing systems—both digital and physical—and oversee data entry tasks with efficiency and accuracy. * Assist with office management duties such as supply ordering, equipment maintenance, and ensuring a well-organized work environment. * Support client communication efforts by managing email correspondence, follow-ups, and scheduling client meetings. * Provide personal assistance to executives including travel arrangements, calendar management, and task prioritization to maximize productivity. *Experience* * Proven experience as an Executive Assistant or in a similar administrative role within an office environment. * Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), spreadsheets, and data entry tools. * Excellent organizational skills with the ability to multitask effectively in a fast-paced setting. * Demonstrated experience managing multi-line phone systems and providing exceptional customer service. * Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members. * Advanced skills in Google Workspace, Microsoft Office 365, digital calendar management, and project management tools (e.g., Asana, Slack). * Familiarity with office management procedures, clerical tasks, proofreading, filing systems, and calendar management is essential for success in this role. Join us as an Executive Assistant and become an integral part of our vibrant team! Your dedication will empower our leadership to excel while you grow your professional skills in a supportive environment that values initiative, efficiency, and clear communication. Pay: $45,000.00 - $55,000.00 per year Benefits: * Dental insurance * Health insurance * Paid time off Work Location: In person