Proposal Services Senior Grant Consultant (Grant Consultant)

RESEARCH ADMINISTRATION (UA-RSCH-IUINA)The mission of the Office for Research Administration (ORA) is to provide exceptional support for Indiana University's (IU) research community in order to catalyze research productivity and protect the institution and its research community from risk.This position is responsible for submission of both standard and complex proposals and post-proposals actions, including acceptance or acknowledgment of award documents. The role is responsible for advising other team members on questions or issues related to proposal services functions. This position has responsibilities as an authorized official representative and is a signatory for the university.Department-Specific ResponsibilitiesResponsible for proposal review and submissions, post-proposal sponsor requests, and award acceptance of sponsored projectsResponsible for training, policy and procedure implementation; committee service; and resolution of complex issuesRequired to remain up to date on all electronic systems for proposal submission, acceptance, award management and reporting and to disseminate this information to all team membersOversees proposal review and submission, post-proposal action review and submission, and award acceptance for a specific group of sponsored project accountsGeneral ResponsibilitiesEnsures proposal review, submission, financial monitoring and closeout of sponsored projectsReviews, analyzes, and interprets external sponsor's submission guidelinesCreates budgets and completes administrative forms on behalf of faculty, staff, and researchers as neededAdvises, mentors, and assists in the development and submission of grant proposals and explains complex issues to the staff and faculty investigatorsProvides review, approval and advice about proposal materialsInvestigates and answers questions from sponsors, researchers, fiscal officers, research administrators and othersCounsels researchers and staff on the preparation of budgets, completion of certifications, and institutional information to ensure compliance with university policies, federal regulations, and sponsor guidelines; initiates action to resolve problems when necessaryAssists faculty and staff in identifying documents or forms needed in connection with pending or funded projectsFollows up on all correspondence to ensure that appropriate action is taken or information providedMonitors expenditure transactions on sponsored project accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and sponsor requirements, and allows or disallows the transactions accordinglyAdvises and mentors other staff members in regard to complex financial transaction issuesProvides experienced guidance to the faculty and departmental administrators on allowable expenditures and relevant federal and sponsor guidelinesEscalates questions as needed to ensure efficient completion of tasksEnsures timely and efficient flow of information and file management in connection with proposals, award and other types of agreements, and sponsored project accountsUtilizes various internal and external systems (such as Kuali, FastLane, ASSIST, National Institutes of Health (NIH) Commons and Grants.Gov) extensively for proposal submissions, project changes, and account monitoringEvaluates existing policies, researches and proposes new procedures and tools, and collaborates to identify best practices and approachesReviews and makes recommendations to improve compliance policies and procedures necessary for all aspects of research administrationInterprets and applies dynamic sponsor rules and guidelinesBuilds and maintains reference manuals and other critical documentationAttends and participates in various professional development opportunities, including seminars, webinars, workshops, and conferences organized by external sponsors and/or professional organizationsAttends and participates in training opportunities; designs, develops, and conducts training programs, materials, workshops and other activities to a wide university audience as new information becomes available or new policies and procedures are implementedRepresents university to external sponsors by responding to questions and resolving concerns in relation to proposal submissions or award documentsMay mentor less experienced staff, conduct regular training and educational sessions, and provide guidance to team members, staff and faculty on federal, state and university policies, particularly with seemingly conflicting or vague policies and regulationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequiredBachelor's degree (preferably in related field)PreferredMaster's degreeRequiredWORK EXPERIENCE2 years of experience preparing and submitting grant proposals in a similar role at a university or hospital system; OR3 years of experience with grants and awards administration or university or research policy/procedurePreferred3 years of progressive research administration experience, with a concentration in proposal submissionsLICENSES AND CERTIFICATESPreferredCertified Research Administrator (CRA) certification upon date of hireSkillsRequiredProficient written and verbal communication skillsMaintains a high degree of professionalismDemonstrates time management and priority setting skillsDemonstrates a high commitment to qualityPossesses flexibility to work in a fast paced, dynamic environmentSeeks to acquire knowledge in area of specialtyHighly thorough and dependableDemonstrates a high level of accuracy, even under pressureStrong proficiency in university policies and/or complex proposal terms and conditionsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Indianapolis, Indiana or Bloomington, IndianaFor full-time staff employees, Indiana University offers a wide array of benefits including:Comprehensive medical and dental insuranceHealth savings account with generous IU contributionsHealthcare and dependent care flexible spending accountsBasic group life insurance paid by IUVoluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insuranceBase retirement plan with generous IU contributions, subject to vestingVoluntary supplemental retirement plan optionsTuition subsidy for employees and family members taking IU courses10 paid holidays plus a paid winter break each yearGenerous paid time off plansPaid leave for new parents and IU-sponsored volunteer eventsEmployee assistance program (EAP)Learn more about our benefits by reviewing the IU Benefit Programs Brochure.Career Level: CareerFLSA: ExemptJob Function: ResearchJob Family: Research AdministrationClick here to learn more about Indiana University's Job Framework.This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Request SupportTelephone: 812-856-1234