Administrative Assistant

Job duties:Answering phones and greeting visitorsScheduling appointments and maintaining calendarsCollecting and distributing mailPreparing communications such as memos, emails, invoices or reportsWriting and editing letters, reports and instructional documentsCreating and maintaining electronic and physical filing systemsManaging accounts and performing basic bookkeepingPerforming data entry and analysisAssisting with event planning and coordinationOrder processingProcessing expense reports Qualifications: Decision-making skills to work autonomously and manage specific tasksCommunication and collaboration skills to support personnel, management and clientsOrganizational skills to maintain order and ensure executives attend appointments and meet deadlinesWriting skills to ensure emails, letters, documents and social media posts uphold the brand identityFamiliarity with data entry software, such as Excel, Sheets or TypeformProficiency in office software (Microsoft Office, Google Suite)Calendar and schedule management skillsKnowledge of office procedures and equipmentFamiliarity with customer service principlesBachelor or Associates Degree is a plusAbility to handle confidential information responsiblyAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.