Coordinator of Administrative Services, College of Education

About UsSavannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges:Business AdministrationEducationEngineering and ComputingMedia, Arts, and CommunicationScience and HumanitiesThe campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.Department InformationThe Hyundai College of Education prepares highly effective teachers, leaders, and workforce professionals through innovative, field-based, and interdisciplinary programs. The college is committed to academic excellence, community engagement, and workforce alignment, serving diverse learners and partnering with regional school districts and organizations. Through hands-on experiences, research, and outreach initiatives, the Hyundai College of Education supports student success while addressing critical educational and workforce needs in the region.Job SummaryThe Coordinator of Administrative Services provides comprehensive administrative support to faculty, staff, and students within the Hyundai College of Education. This position manages daily office operations, supports event planning, maintains official records, and ensures smooth and professional functioning of the Dean's Office. The coordinator serves as the primary contact for inquiries and supports the college's mission through excellence in administrative logistics.NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.ResponsibilitiesCoordinate meetings, calendars, and daily functions of the Dean's Office.Assist in preparing and distributing promotional materials for the College of EducationMaintain secure and organized college files, including confidential records related to faculty hiring, evaluation, and student services.Provide high-level customer service by responding to phone, email, and in-person inquiries.Assist in preparing annual reports and compiling data for internal and external stakeholders.Support planning and execution of college events, workshops, and meetings.Review and process travel authorizations and expense reimbursements for faculty and staff.Track departmental budgets, monitor expenditures, and manage office supply ordering and inventory.Support faculty with course materials and students with program-related inquiries.Perform general clerical duties including data entry, recordkeeping, correspondence, and filing.May be required to perform job related duties other than those specifically delineated in this description.Required QualificationsBachelor's degree in Business Administration, Education, Public Administration, or a related field.Minimum of 2-3 years of progressively responsible administrative support experience, preferably in a higher education or professional office setting.Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities and meet deadlines.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technologies.Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.Strong customer service and interpersonal skills with the ability to interact professionally with diverse stakeholders.Preferred QualificationsExperience working in a college or university setting, particularly within an academic department or dean's office.Experience with budget tracking, procurement processes, and travel reimbursement systems.Familiarity with student information systems, learning management systems (e.g., D2L), or institutional data systems.Experience supporting event planning, workshops, or large-scale programs.Knowledge of university policies, procedures, and reporting requirements.Ability to analyze data and assist with report preparation for internal and external stakeholders.Proposed SalaryThe proposed salary range for the Coordinator of Administrative Services position is $48,000.00 - $50,000.00 annually.Knowledge, Skills, & AbilitiesKnowledge of:* Modern office management practices and university operations* Database systems, filing protocols, and document confidentiality standardsSkilled inTime management and handling multiple priorities simultaneouslyProfessional communication (oral, written, and interpersonal)Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and budget tracking toolsOperation of standard office equipment (multi-line phone, copier, scanner, printer)Ability to:Maintain professionalism and confidentiality in a busy office environmentLearn and apply institutional policies and procedures quicklyOrganize workflow and adapt to changing prioritiesCommunicate clearly and respectfully with students, faculty, staff, and the publicWork cooperatively and contribute as part of a teamMaintain a positive, service-oriented demeanorApply Before DateReview of applications will begin immediately and continue until the position is filled. For full consideration, applicants should apply by May 31, 2026.Contact InformationFor more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.USG Core ValuesThe University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Institutional ValuesAt Savannah State University, five core values shape everything we do:Belonging - Building a community where all voices are valued and respected.Collaboration - Working together across disciplines and communities for shared success.Discovery - Pursuing knowledge, research, and exploration that expand horizons.Excellence - Committing to superior achievement in every endeavor.Resilience - Rising stronger through challenges with determination and adaptability.These principles guide our culture, inspire our teams and define the kind of workplace we strive to build; one where every individual can thrive, contribute, and grow.Conditions of EmploymentOffers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.Equal Employment OpportunityEqual opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.Special Applicant Instructions* Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague).* Applicants must upload transcript(s) with the application. Unofficial are acceptable. Official transcript(s) required upon hire.