Executive Assistant

3 months contract Onsite Universal City CAPay rate $32/hr w2 Basic Qualifications: • Bachelor's Degree • 2+ years of experience, preferably in an executive support roleDesired Characteristics: • General understanding of and passion for the media industry • Strong interest in marketing • Strong interpersonal skills, professional demeanor, and excellent communication, both on the phone and in person • Meticulous attention to detail and ability to prioritize effectively • Ability to maintain confidentiality and manage sensitive information with discretion • Team player with a positive attitudeResponsibilities: • Calendar & Schedule Management: Coordinate and manage daily schedule, travel arrangements, and meetings (internal and external), ensuring flexibility for changing priorities. • Communication & Liaison: Serve as the first point of contact for communication, prioritizing requests and facilitating smooth interactions between teams internally and externally. • Meeting & Event Coordination: Schedule meetings and events, manage AV and video conference logistics, prepare materials, and coordinate refreshments when necessary. • Document & File Management: Maintain department files, including document systems and project management tools, ensuring records are well-organized and up-to-date. • Office Administration: Manage general office tasks such as ordering supplies, handling deliveries, and maintaining memberships and subscriptions. • Project Management & Special Assignments: Assist with marketing special projects and provide backup support for other assistants when required. Conduct initial research on marketing opportunities for key initiatives.