Executive Assistant

Executive Assistant | $75,000-$90,000 | M-F 7:00 4:00 | On site | Direct Hire What Matters Most Competitive Pay of $75,000-$90,000 annually Schedule: Mon Fri / 7:00am 4:00pm Location: Houston, TX 77043 Direct hire opportunity with career growth and stability Job Description This Executive Assistant role supports a COO and VP of Commercial within a fast-paced, operations-driven organization in the energy/offshore space. The position is a hybrid of high-level executive support and analytical coordination, requiring strong calendar and travel management across multiple time zones, along with ownership of reporting such as revenue, operations, and scheduling data. The ideal candidate will be highly proactive, detail-oriented, and Excel-savvy, with the ability to anticipate executive needs, manage competing priorities, and contribute to board-level presentations and business reporting. This is a high-visibility role working closely with senior leadership, offering exposure to both operational and commercial functions within the business. Responsibilities: Oversee and manage complex scheduling for the COO and VP of Commercial, ensuring priorities are aligned across multiple time zones Coordinate meetings end-to-end, including logistics such as audiovisual setup and catering arrangements Handle all aspects of travel planning, both domestic and international, including itineraries, lodging, and expense coordination Support the creation of quarterly board materials for both Operations and Commercial leadership Compile and deliver recurring reports, including weekly operational updates and vessel schedules Generate and track daily revenue reporting Process invoices and ensure accurate coding for payment Utilize Excel to analyze data, identify trends, and support business insights Maintain clean, structured, and reliable datasets for reporting purposes Build visual reports, including charts and graphs, to present data clearly to leadership Assist in developing executive-level presentations, communications, and supporting materials Organize and maintain filing systems for documents, records, and correspondence Proactively anticipate leadership needs and identify opportunities to improve workflow and efficiency Manage confidential information with a high level of professionalism and discretion Provide general administrative support, including document preparation and office coordination Offer backup assistance to other executive assistants as needed Requirements and Qualifications: 23+ years of experience supporting senior leaders in an executive or high-level administrative capacity, with additional administrative experience preferred Advanced proficiency in Microsoft Office, particularlyExcel(data analysis, reporting, and visualization), as well as Word, PowerPoint, and Outlook Strong ability to manage multiple priorities, stay organized, and adapt in a fast-paced environment Demonstrated experience coordinating complex calendars and travel, including across multiple time zones High attention to detail with a focus on accuracy, especially when working with data and reports Excellent written and verbal communication skills, with the ability to interact professionally with senior leadership Proven ability to take initiative, think ahead, and anticipate the needs of executives Experience preparing presentations, reports, and executive-level materials Comfortable handling sensitive and confidential information with discretion Strong problem-solving skills and the ability to work both independently and collaboratively Familiarity with SharePoint or similar document management systems is preferred Prior exposure to operations, logistics, or data-driven environments (e.g., energy, offshore, industrial) is a plus but not required Benefits and Perks: Competitive salary of $75,000-$90,000 Comprehensive benefits package, including medical, dental, vision, and retirement plan options PTO, Paid Holidays, and more. Your New Organization: This organization operates in the offshore energy space, providing specialized services that support oil and gas activities in deepwater environments. Their work centers on maintaining and servicing underwater infrastructure, using advanced vessels and remote technology to handle complex operations below the ocean surface. They are also involved in extending the life of existing assets, improving production efficiency, and safely retiring older systems when they are no longer in use. Your Career Partner: The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment. The base pay range for this position is $75,000-$90,000, excluding benefits, bonuses, or other compensation. Your final compensation will depend on your skills, qualifications, experience, location, and internal pay equity. Please note, hiring at the top of the range is uncommon to allow room for future growth.